The State of Illinois is seeking to implement an Enterprise Asset Management (EAM) software solution designed to enhance the management of its agency-wide asset portfolio. The proposed system should be secure, scalable, and fully integrated, aiming to improve reliability, data accuracy, and informed decision-making.

Key requirements include the establishment of a centralized asset registry that consolidates essential information such as maintenance history and warranty details. The EAM solution must seamlessly integrate with the state's existing ERP system, particularly for inventory management, purchasing, and work order processing. Advanced features are expected, such as a modern work order system supporting inventory integration, technician assignments, performance monitoring, and automated workflow approvals.

Additionally, the software should offer robust tools for monitoring asset health, lifecycle costs, and utilization to facilitate data-driven capital planning. Enhanced inventory management and preventative maintenance capabilities are also essential, with the goal of improving operational reliability and extending asset life. A pre-proposal conference will take place on December 17, 2025, and vendors should submit all questions by January 9, 2025.