Energy Assistance and Weatherization Software
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issuance: September 14th, 2026
Deadline for Questions: September 30th, 2026
Deadline for Submitting Proposals: October 16th, 2026
Proposal Evaluation Review and Demonstration Phase: October 19th, 2026 to October 30th, 2026
Contract Offering: November 13th, 2026
Project Completion: July 1st, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Maine State Housing Authority
DESCRIPTION
The agency seeks a vendor to provide integrated energy assistance and weatherization software supporting the Home Energy Assistance Program (HEAP) and Weatherization Assistance Program (WAP). The solution must include a mobile-friendly online application portal, support multiple subgrantee providers and programs within each territory, and enable household-centered case management. It must also allow energy audits to be completed in the field without internet access and accommodate additional smaller programs within the same unified system.
The software must support compliance with applicable federal program requirements, including reporting, eligibility, record retention, and data management obligations, with updates as requirements change. It must provide agency-scoped data and user roles, cross-agency duplicate household detection, Azure single sign-on, role-based access, password complexity controls, and comprehensive audit trails with reporting capabilities. Vendors must notify the agency of actual or suspected security incidents or data breaches within 24 hours.
The contract period will be one year. Questions must be submitted by September 30, 2026, and proposals are due October 16, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 16, 2026. Questions must be submitted by September 30, 2026.
- Who issued this RFP?
- It was issued by Maine State Housing Authority. The work is located in Augusta, Maine, United States.
- Who is a good fit for this opportunity?
- Software provider with experience supporting energy assistance and weatherization programs
- Demonstrated expertise in government case management and benefits administration systems
- Strong capabilities in mobile-friendly portals and offline field data collection
- Experience with federal reporting, eligibility, audit, and data retention requirements
- Expertise in Azure single sign-on, role-based access, and cybersecurity controls
- Proven ability to support multi-agency and subgrantee operating models
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.