When is the submission deadline?

Submissions are due August 11, 2026. Questions must be submitted by July 31, 2026.

It was issued by Town Of South Hadley. The work is located in South Hadley, Massachusetts, United States.

Who is a good fit for this opportunity?

Employee benefits consulting firm with municipal or public-sector experience. Expertise in group medical insurance analysis, renewals, and carrier negotiations. Strong knowledge of employee benefits compliance and privacy-related requirements. Capability to provide day-to-day benefits administration and customer support. Experience with claims data analysis, cost-containment strategies, and budget support. Ability to coordinate with carriers, third-party administrators, payroll, and accounting teams.

Employee Benefits Consulting and Administration Services (Due August 11, 2026)

Overview

Management Consulting & Admin Support

South Hadley, Massachusetts, United StatesPosted: July 23, 2026Deadline: August 11, 2026

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SUMMARY

The Town is soliciting a one-year contract for employee benefits consulting, regulatory guidance, and administrative support for its health and welfare benefit programs. Services include carrier negotiations, claims analysis, compliance support, employee assistance, and day-to-day benefits administration.

KEY REQUIREMENTS

Must be a licensed Insurance Advisor/Consultant in the Commonwealth of Massachusetts
Must have a minimum of five years of documented experience providing group benefits consulting services to Massachusetts municipalities
Must certify ability and willingness to provide on-site staff presence at South Hadley Town Hall at least one day per week
Must certify no existing conflicts of interest with current insurance carriers used by the Town
Must submit Technical and Price proposals separately
Must provide proof of licensure
Must provide at least five current or past client references, including at least one public entity

CONTRACT DURATION

36 months

TIMELINE

RFP Released: July 22nd, 2026

Final questions accepted through: July 31st, 2026

Proposals Due: August 11th, 2026

QUESTION DEADLINE

July 31, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Town Of South Hadley

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DESCRIPTION

The issuing agency is seeking an experienced municipal employee benefits consultant to provide strategic consulting, regulatory guidance, employee benefits administration, and day-to-day customer support for the Town's health and welfare benefit programs. The contract term is one year.

The selected vendor will provide advisory services including an annual written market cost analysis of the Town's group medical insurance program, carrier renewal support and rate negotiations, semi-annual claims data analysis and trend reporting, written recommendations for cost-containment strategies and administrative improvements, and assistance with medical benefits budget estimates. The vendor may also be asked to develop bid specifications and solicit carrier quotations when the Town chooses to market coverage, along with a written evaluation and recommendation of results.

Administrative responsibilities include serving as the Town's primary point of contact with insurance carriers, third-party administrators, staff, and related vendors; managing compliance with qualifying life event enrollment rules; resolving routine benefits administration issues; assisting employees and retirees with claims matters, including privacy-related considerations; reviewing monthly billing with payroll or accounting personnel; and supporting onboarding of new enrollees through education and distribution of benefits materials. Questions are due by July 31, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 11, 2026. Questions must be submitted by July 31, 2026.
Who issued this RFP?: It was issued by Town Of South Hadley. The work is located in South Hadley, Massachusetts, United States.
Who is a good fit for this opportunity?: Employee benefits consulting firm with municipal or public-sector experience
Expertise in group medical insurance analysis, renewals, and carrier negotiations
Strong knowledge of employee benefits compliance and privacy-related requirements
Capability to provide day-to-day benefits administration and customer support
Experience with claims data analysis, cost-containment strategies, and budget support
Ability to coordinate with carriers, third-party administrators, payroll, and accounting teams

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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