Seneca County
Electronic Health Record and Practice Management System for the Jail
- Due
- Nov 6, 2026
- Questions due
- Oct 29, 2026
- Budget
- $150,000 – $500,000
Estimate- Contract
- 12 months
- Location
- Waterloo, New York, United States
- Posted
- Oct 15, 2026
SUMMARY
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DESCRIPTION
KEY REQUIREMENTS
- Must fully comply with all applicable New York State and Federal regulatory requirements
- System must support integrated medical, mental health, and substance use disorder services within a single clinical and billing platform
- System must support transferability of paperwork to NYSDOCCS
- Must provide a detailed implementation plan, data migration services, staff training, go-live support, and post-implementation optimization
- Must have experience with incarcerated patient programs
- Must provide references from at least three similar organizations
- Must disclose any pending or past litigation related to EHR services
- Must maintain Workers' Compensation, Commercial General Liability ($1M/$2M), Automobile Liability ($1M), and Excess/Umbrella Insurance ($1M)
- Must provide proof of ability to legally work in the United States for all employees
- Must implement a written sexual harassment prevention policy and provide annual training
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TIMELINE
RFP Release Date: October 15th, 2026
Deadline for Written Questions: October 29th, 2026
Responses to Questions Issued: November 2nd, 2026
Proposal Submission Deadline: November 6th, 2026
Anticipated Award Date: December 9th, 2026
Anticipated Contract Start Date: January 1st, 2027
Issuing Agency
Seneca County
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 6, 2026. Questions must be submitted by October 29, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Seneca County. The work is located in Waterloo, New York, United States.
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