When is the submission deadline?

Submissions are due September 8, 2026. Questions must be submitted by August 29, 2026.

It was issued by City Of Chandler. The work is located in Chandler, Arizona, United States.

Who is a good fit for this opportunity?

Enterprise document management and content services consultancy. Experience assessing SaaS, on-premise, and hybrid enterprise systems. Expertise in software architecture, procurement support, and system integrator selection. Demonstrated experience managing structured documents, multimedia, web, mobile, and social content. Ability to advise on APIs, SDKs, integrations, training, and support documentation.

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Electronic Document Management System Replacement Analysis Services

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Overview

Software, Web & Mobile Development

Chandler, Arizona, United StatesPosted: August 8, 2026Deadline: September 8, 2026

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SUMMARY

Vendor sought to provide advisory, assessment, architecture, and procurement support for replacing an electronic document management system. Services include evaluating software solutions and selecting a system integrator across document, multimedia, web, mobile, and enterprise application environments.

KEY REQUIREMENTS

Must register via the on-line vendor registration system
Must submit proposal via email to the Procurement Officer
Must not exceed 50 MB for email and attachments
Must provide a minimum of three references from similar projects performed within the last three years
Must provide samples of deliverables from substantially similar projects
Must be able to provide advisory, assessment, architecture, and procurement support services
Must comply with accessibility requirements (WCAG 2.1, Level AA)
Must maintain required insurance coverage including Professional Liability
Must disclose any debarment or suspension status

TIMELINE

Pre-Proposal Conference: August 20th, 2026

Proposal Due Date: September 8th, 2026

QUESTION DEADLINE

August 29, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Chandler

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization is seeking vendor services to analyze the replacement of its electronic document management system. The engagement will include advisory, assessment, architecture, and procurement support services.

The selected vendor will assist with evaluating and selecting both an electronic document management software solution and a system integrator. The scope may encompass websites and web applications; mobile applications for iOS, Android, and other platforms; software interfaces and enterprise applications delivered through SaaS, on-premise, or hybrid environments; electronic documents such as PDF, Word, Excel, and PowerPoint files; multimedia content; social media content; APIs, SDKs, and developer-facing tools; and training materials, help documentation, and support portals.

A pre-bid meeting is scheduled for August 20, 2026. Proposals are due September 8, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 8, 2026. Questions must be submitted by August 29, 2026.
Who issued this RFP?: It was issued by City Of Chandler. The work is located in Chandler, Arizona, United States.
Who is a good fit for this opportunity?: Enterprise document management and content services consultancy
Experience assessing SaaS, on-premise, and hybrid enterprise systems
Expertise in software architecture, procurement support, and system integrator selection
Demonstrated experience managing structured documents, multimedia, web, mobile, and social content
Ability to advise on APIs, SDKs, integrations, training, and support documentation

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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