Electronic Data Management System

Location:

New York, United States

Posted on:

Jan 6, 2026

Deadline:

Jan 29, 2026

Summary:

RFP for an electronic data management system for the New York county clerk’s office, including records management, imaging, security, and integration features.

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(1) Vendor needs to provide electronic data management system.– The county clerk’s office currently uses info quick solutions records management software, which is designed to fee, index and image public land, court, pistol permit and veteran’s records.– Comprehensive Records Management System (IQS Solution). All software is integrated into one enterprise level system and is equipped with the following applications:• Land Records, Land Records ERecording• Civil Courts, Integration with Efiling• Criminal court filings• Fines collection• IDV Court• Coroners Report filings• Public Web Portal, fee collection, support, hosting, and maintenance• Property Fraud Alert• Pistol Permits, Online portal for law enforcement, mobile program for gun shows– SoftwareSolution Records Management Suite (IQS proprietary records management software).– Document Number Override: The system should have the capability to override the primary logical index with a user–entered number, which then becomes the new incremental number. State the capability of the proposed system to allow the County to override the primary logical index.– Image Format: The system should store the images in an industry standard, non–proprietary format. This format should compress the images for efficient disk utilization without loss of data due to the compression.– Image Enhancement: The system should allow the operator to enhance images for greater clarity. The system should allow for adjustment of sharpness, contrast, resolution and reverse image. State the image enhancement features of the proposed system.– Maps: The proposed system must provide for the imaging and indexing of maps. Please describe the proposed system’s capabilities in this area.– Security: System should have Active Directory integration for identity management. There should be various levels of security to be designed by the system administrator. Describe the security levels of proposed system.(2) All question must be submitted no late than Janua

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Submit your next proposal, within 48 hours or less

Stay ahead with the latest advancement in proposal automation.