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Sonoma-Marin Area Rail Transit District

Electronic Compliance Maintenance and Inspection Record Keeping Software-as-a-Service

Due
Nov 6, 2026
Questions due
Oct 22, 2026
Budget
$150,000 – $450,000
Estimate
Contract
36 months
Location
  • Petaluma, California, United States
Posted
Oct 13, 2026
Category
Software, Web & Mobile Development

SUMMARY

The Sonoma-Marin Area Rail Transit District is seeking proposals for a software-as-a-service system to manage and report Federal Railroad Administration regulatory compliance for maintenance and inspections.
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DESCRIPTION

The Sonoma-Marin Area Rail Transit District (SMART) is seeking proposals for a software-as-a-service (SaaS) platform to manage and report Federal Railroad Administration (FRA) regulatory compliance. The system must cover locomotive and equipment inspections, track and switch inspections, wayside signal and grade crossing warning device inspections, and trouble ticket and grade crossing credible reports. The contract includes a 3-year base term with two 1-year extension options. The awarded proposer will also provide ongoing technical and advisory support.

KEY REQUIREMENTS

  • Must be a qualified and experienced firm in FRA regulatory compliance software
  • Must provide a software platform capable of managing locomotive, equipment, track, switch, and signal inspections
  • Must provide ongoing technical and advisory support
  • Must be able to maintain 99.9% uptime
  • Must provide a disaster recovery plan
  • Must provide training for SMART staff
  • Must provide a deployment plan, test plan, and test results
  • Must have experience with FRA regulatory compliance with regulated maintenance and inspections
  • Must provide three successful software platform implementations completed in the past three years

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TIMELINE

Issue Request for Proposals: October 13, 2026

Deadline for Questions: October 22, 2026

Final Addendum Issued: October 29, 2026

Proposals Due: November 6, 2026

Notice of Intent to Award: November 20, 2026

Award Agreement: December 17, 2026

Issuing Agency

Sonoma-Marin Area Rail Transit District

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CONTACTS

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Frequently asked questions

When is the submission deadline?
Submissions are due November 6, 2026. Questions must be submitted by October 22, 2026.
What is the budget for this RFP?
Settle estimates the budget at $150,000 – $450,000. The issuer has not published an official figure.
Who issued this RFP?
It was issued by Sonoma-Marin Area Rail Transit District. The work is located in Petaluma, California, United States.

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