(1) Vendor needs to provide solution will enable board members to store private comments and mark–up relating to the agenda and meeting materials as they would in a paper–based environment.– The solution should include other functionality relating to meeting management and information distribution (e.g. calendar, document workflow, call for agendas) as well as appropriate security controls ensuring privacy, confidentiality and records management from creation to archiving– The solution should include other functionality relating to meeting management and information distribution (e.g. calendar, document workflow, call for agendas) as well as appropriate security controls ensuring privacy, confidentiality and records management from creation to archiving.– This project is intended to provide the following outcomes and benefits:• Reduce the administrative cost of printing and distributing agendas and minutes to board members.• Simplified agenda organization and correction of errors in board agendas even after distribution.• Drill down capabilities from agenda summary to supporting document details for that specific agenda item.• Improved satisfaction of board members with access to agendas, meeting process and flow, and with the recording and retention of meeting notes.• Functional Requirements and Description of Requirements Rankings– Distribute meeting agendas and related documents (Board book) electronically to users defined within the system.– Create agenda structure (Board book) within the system – Import agenda documents into the system – Store and retain multiple meeting agendas and their related documents.– Upload documents in their native format.– Be able to remotely purge documents.– Printing and downloading capability to be controlled by administrators for each Board book.– Provide an Electronic Voting function within the system that includes confidential submission of votes and automatic tabulation– Exercise complete control over all users, passwords and configurations– Send notification manually (to users’ email addresses) to users when new documents or updates are published