When is the submission deadline?

Submissions are due June 15, 2026. Questions must be submitted by June 5, 2026.

What is the budget for this RFP?

Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.

It was issued by County Of San Benito Elections Department. The work is located in Hollister, California, United States.

Who is a good fit for this opportunity?

Election printing and vote-by-mail mailing specialist. Experience supporting county or municipal election offices. Proven capacity for secure ballot production and envelope assembly. Expertise in Intelligent Mail Barcode processing and ballot tracking. Strong quality assurance, reconciliation, and chain-of-custody controls. Secure warehousing, storage, and certified destruction capabilities. Ability to handle emergency replacement and supplemental ballot runs. Established compliance with government confidentiality and data handling requirements.

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Election Printing and Mailing Services

Overview

Events, Printing & Promotional Goods

Hollister, California, United StatesPosted: May 16th, 2026Deadline: June 15th, 2026

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SUMMARY

Seeking a qualified vendor to deliver election printing, vote-by-mail ballot production, mailing, tracking, and support services for elections in Hollister, California. The resulting contract is anticipated to run for three years.

KEY REQUIREMENTS

Must be certified by the California Secretary of State as an official ballot printer throughout the entire Agreement term
Must comply with all applicable California Elections Code provisions and Secretary of State regulations
Must demonstrate experience producing and mailing official election ballots for government agencies
Must maintain sufficient staffing, facilities, equipment, and operational capacity
Must be capable of bilingual ballot production in English and Spanish
Must maintain commercially reasonable administrative, technical, and physical safeguards for voter data
Must provide at least four similar projects, including at least two government election clients
Subcontracted work shall not exceed ten percent of the total contract value without prior County approval

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Release Date: May 15th, 2026

Deadline for Questions: June 5th, 2026

Proposal Submission Deadline: June 15th, 2026

QUESTION DEADLINE

June 5th, 2026

Issuing Agency

County Of San Benito Elections Department

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DESCRIPTION

The government authority located in Hollister, California is seeking a vendor to provide election printing and mailing services for the November 3, 2026 election and subsequent elections. The scope includes vote-by-mail ballot production and related election support services.

Required services include vote-by-mail ballot printing, test ballot printing, ballot paper and secure envelope production, ballot assembly and insertion, Intelligent Mail Barcode processing, ballot tracking and reconciliation, warehousing and storage, secure destruction of surplus materials, emergency replacement and supplemental ballot production, proofing, quality assurance, and other related election printing and mailing services.

The contract period is expected to be three years.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 15, 2026. Questions must be submitted by June 5, 2026.
What is the budget for this RFP?: Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by County Of San Benito Elections Department. The work is located in Hollister, California, United States.
Who is a good fit for this opportunity?: Election printing and vote-by-mail mailing specialist
Experience supporting county or municipal election offices
Proven capacity for secure ballot production and envelope assembly
Expertise in Intelligent Mail Barcode processing and ballot tracking
Strong quality assurance, reconciliation, and chain-of-custody controls
Secure warehousing, storage, and certified destruction capabilities
Ability to handle emergency replacement and supplemental ballot runs
Established compliance with government confidentiality and data handling requirements

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