The Federal Public Defender California Eastern District (FPD) is conducting market research to identify qualified contractors capable of providing a modern Document Management System (DMS). The new DMS will replace the existing legacy platform, which is scheduled for end of life on December 31, 2026. The solution aims to centralize and modernize document management, ensuring robust review and search capabilities.

FPD currently supports approximately 75 active users and manages around 950,000 documents (about 350GB of data) across two physical office locations. The desired software-based DMS should incorporate metadata for enhanced categorization and offer strong document search functions. Solutions may be either on-premises or cloud-based, provided any cloud solution meets FedRAMP authorization at a moderate level or higher, or can provide documentation demonstrating efforts towards such authorization.

This RFI is issued for planning purposes only and seeks feedback, questions, or concerns from potential contractors regarding the requirements outlined in the draft Statement of Work.