Digital Evidence Management System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Issued: September 17th, 2026
Responses Due: October 15th, 2026
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
New York State Division Of Homeland Security And Emergency Services, Office Of Fire Prevention And Control
DESCRIPTION
The requesting organization is seeking information from vendors capable of providing a digital evidence management system for fire investigations. The solution should support the collection, use, storage, and maintenance of digital evidence, including field notes, narrative reports, photographs, videos, unmanned aerial systems data, and other documentation associated with fire scenes.
The system should provide a centralized platform for tracking concurrent investigations, maintaining detailed investigation records in real time, aggregating data across jurisdictions, and monitoring investigation status. It should preserve original evidence files and source metadata during collection or transfer, with capabilities such as hash generation or verification and duplicate detection. Comprehensive, time-stamped chain-of-custody and audit records should document collection, access, viewing, integrity checks, metadata changes, sharing, export, retention, and disposition.
The solution should support multi-agency, multi-unit, and geographically distributed users, with supervisory and administrative permissions based on assigned responsibilities. Required capabilities also include evidence review, annotation, redaction, derivative or work-copy creation, and export while preserving original evidence. Vendors may provide AI-assisted features such as transcription, object or content recognition, search, classification, summarization, redaction assistance, workflow prioritization, and analytics. A secure, user-friendly mobile interface should support authorized field users with evidence capture or upload, review, search, and related workflows.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 15, 2026.
- Who issued this RFP?
- It was issued by New York State Division Of Homeland Security And Emergency Services, Office Of Fire Prevention And Control. The work is located in New York, United States.
- Who is a good fit for this opportunity?
- Digital evidence management and public safety software provider
- Experience supporting fire investigations, law enforcement, or government agencies
- Expertise in chain-of-custody, audit logging, evidence integrity, and secure data preservation
- Ability to provide multi-agency, geographically distributed, and mobile workflows
- Demonstrated capabilities in AI-assisted evidence analysis and secure cloud or enterprise deployments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.