When is the submission deadline?

Submissions are due October 27, 2026. Questions must be submitted by October 20, 2026.

What is the budget for this RFP?

The published budget is $30,000.

It was issued by University Of Victoria. The work is located in Victoria, British Columbia, Canada.

Who is a good fit for this opportunity?

Digital asset management software vendors with enterprise or higher-education experience. Proven expertise in DAM migration, metadata, governance, search, and content delivery. Strong integration capabilities for SSO, CMS, web, and social media systems. Demonstrated security, compliance, reporting, and analytics capabilities. Experience deploying scalable platforms for large, distributed organizations.

Digital Asset Management Platform (Due October 27, 2026)

Overview

Software, Web & Mobile Development

Victoria, British Columbia, CanadaPosted: September 26, 2026Deadline: October 27, 2026

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SUMMARY

The University of Victoria is seeking a one-year digital asset management platform to centralize, govern, organize, and distribute university digital assets. The solution must support migration, integrations such as SSO and CMS, digital delivery, security, analytics, and future scalability.

KEY REQUIREMENTS

Must be a single legal entity
Must have a vendor account with UVic's electronic bidding system
Must provide confirmation of Insurance Coverage
Must provide confirmation of WorkSafe BC compliance or Letter of Good Standing
Must complete a Privacy Impact Assessment
Must provide evidence of SOC 2 Type II certification, ISO 27001 certification, or equivalent security certification
Must meet a minimum threshold of 23 points for functional requirements

BUDGET

Verified

$30,000

CONTRACT DURATION

84 months

TIMELINE

Issue Date of RFP: September 25th, 2026

Deadline for Questions: October 20th, 2026

Deadline for Issuing Addenda: October 22nd, 2026

Submission Deadline: October 27th, 2026

Anticipated Ranking of Proponents: November 30th, 2026

Anticipated Execution of Agreement: March 2027

QUESTION DEADLINE

October 20, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

University Of Victoria

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The University of Victoria seeks a vendor to provide a digital asset management platform that improves asset governance, discoverability, distribution, and delivery while reducing reliance on multiple standalone tools. The platform should establish a centralized, governed repository for university digital assets and support migration from the current digital asset management environment.

The solution should integrate with existing university management systems, including single sign-on and the content management system. It should improve the storage, organization, retrieval, and sharing of departmental assets; support integrated delivery across web and social media channels; reduce manual processes; and enable scalable adoption across the university.

Required capabilities include asset management and storage, metadata and cataloguing, search and retrieval, distribution and sharing, rights and governance, content delivery network and digital delivery, security and compliance, and reporting and analytics. The platform should also support future expansion and integration with a subsequent brand management solution. The contract period will be one year. Questions must be submitted by October 20, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 27, 2026. Questions must be submitted by October 20, 2026.
What is the budget for this RFP?: The published budget is $30,000.
Who issued this RFP?: It was issued by University Of Victoria. The work is located in Victoria, British Columbia, Canada.
Who is a good fit for this opportunity?: Digital asset management software vendors with enterprise or higher-education experience
Proven expertise in DAM migration, metadata, governance, search, and content delivery
Strong integration capabilities for SSO, CMS, web, and social media systems
Demonstrated security, compliance, reporting, and analytics capabilities
Experience deploying scalable platforms for large, distributed organizations

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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