Databases, Research Tools, E-Books, Automation and Media Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issued: September 10th, 2026
Request for Content Clarification Deadline: September 24th, 2026
Proposal Submission Deadline: October 1st, 2026
Anticipated Board of Education Award: November 2026
Anticipated Contract Term: July 1st, 2027 to June 30th, 2028
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Capital Region Boces
DESCRIPTION
The agency is seeking a vendor to provide databases, research tools, e-books, automation, and media solutions for a one-year contract period. Proposed products must include brief descriptions, applicable grade levels, links to expanded product information, system requirements, mobile device compatibility, information about the use of artificial intelligence, information governance practices, and available sales information for distribution to individual schools.
The vendor should provide access to beta, pilot, preview, early access, experimental, or pre-release functionality where available. Online products must support at least two access methods from IP address authentication, username and password authentication, and unique user URLs. Vendors must also provide instructions for accessing individual subscription statistics for both in-house and remote usage.
The selected vendor will provide initial training, technical support, product updates, and assistance by phone or email to help resolve problems. Questions must be submitted no later than September 24, 2026, and proposals are due October 1, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 1, 2026. Questions must be submitted by September 24, 2026.
- Who issued this RFP?
- It was issued by Capital Region Boces. The work is located in Albany, New York, United States.
- Who is a good fit for this opportunity?
- Educational technology or digital library resource provider
- Experience supplying databases, e-books, research tools, and media platforms to schools or public agencies
- Secure online products supporting multiple authentication methods and remote access
- Capacity to provide usage analytics, initial training, technical support, and product updates
- Demonstrated information governance and responsible artificial intelligence practices
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.