Course, Exam and Event Scheduling Software
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions and requests for clarification due by July 24th, 2026.
Proposal due date and time is August 5th, 2026.
Anticipated notification of award is August 31st, 2026.
Anticipated contract start date is January 1st, 2027.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
State University Of New York
DESCRIPTION
The issuing institution is seeking a comprehensive software platform for academic course, exam, and event scheduling. The solution must support centralized oversight while enabling distributed departmental participation and data-informed decision-making across the institution. It must integrate with the institution’s student information system, Ellucian Banner, through Ethos or an equivalent supported integration framework, and support dynamic user provisioning with automated lifecycle management and synchronization with institutional identity systems.
The platform may be offered as either a vendor-hosted cloud solution or an on-premise deployment. For on-premise implementations, the system must support Microsoft SQL Server or Oracle. Required capabilities include interactive course scheduling tools with real-time evaluation of time and room selections, course demand and enrollment analytics, space and resource optimization for shared spaces and prioritized room preferences, and role-based access to support departmental collaboration with central governance.
Additional requirements include final exam scheduling for multi-section and cross-listed courses, event scheduling features for requestors, schedulers, providers, and administrators, and reporting and analytics tools such as custom reports, scheduled data exports, and stakeholder dashboards. The solution must also provide a secure RESTful API with full read access and granular endpoint-level permissions, along with configurable administrative settings, user and role management tools, and a structured implementation methodology that includes testing or simulation phases. The anticipated contract term is five years, and vendor questions are due by July 24, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 5, 2026. Questions must be submitted by July 24, 2026.
- Who issued this RFP?
- It was issued by State University Of New York. The work is located in Binghamton, New York, United States.
- Who is a good fit for this opportunity?
- Higher education scheduling software provider
- Experience integrating with Ellucian Banner and Ethos
- Capability to deliver both cloud-hosted and on-premise deployments
- Strong expertise in academic scheduling, exam scheduling, and event management platforms
- Proven API development and identity system integration experience
- Established implementation, training, and long-term support services
- Experience with analytics dashboards, custom reporting, and data exports
- Ability to support enterprise-scale role-based access and governance requirements
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.