When is the submission deadline?

Submissions are due October 16, 2026. Questions must be submitted by September 18, 2026.

It was issued by Indiana Public Retirement System. The work is located in Indianapolis, Indiana, United States.

Who is a good fit for this opportunity?

Experienced contract lifecycle management software provider. Proven Microsoft Word and Outlook integration capabilities. Expertise in document version control, workflow automation, and electronic signing. Experience supporting legal, procurement, finance, human resources, and investment teams. Strong role-based access, reporting, collaboration, and external-user functionality. Established vendor capable of supporting a two-year implementation and service engagement.

Contract Lifecycle Management System (Due October 16, 2026)

Overview

Software, Web & Mobile Development

Indianapolis, Indiana, United StatesPosted: September 9, 2026Deadline: October 16, 2026

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SUMMARY

The organization is seeking a two-year contract lifecycle management system covering contract creation, negotiation, execution, storage, renewals, collaboration, reporting, and authorization-letter workflows. The solution must support Microsoft Word integration, version control, external participants, messaging, and role-based access for multiple departments.

KEY REQUIREMENTS

Must be registered to do business with the Indiana Secretary of State
Must provide financial statements for the two most recently completed fiscal years
Must provide a copy of the most recent financial statement audit report
Must provide a detailed fee proposal in U.S. dollars under a fixed price
Must provide a Form W-9
Must agree to non-negotiable essential clauses including access to records, audit, compliance with laws, and governing law
Must provide proof of insurance coverage including commercial general liability and automobile liability
Must comply with Indiana's Access to Public Records Act
Must provide a solution for a publicly accessible web portal for contract access

CONTRACT DURATION

24 months

TIMELINE

Release of RFP: September 8th, 2026

Respondents’ Inquiry Period Ends: September 18th, 2026, 3:00 P.M. (EDT)

Answers to Inquiries Published: September 25th, 2026

Respondent RFP Submissions Due: October 16th, 2026, 3:00 P.M. (EDT)

Virtual Finalist Presentations: November 2026

Selection of Vendor: December 2026

Contract Negotiation: December 2026

Commencement of Project: January 2027

QUESTION DEADLINE

September 18, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Indiana Public Retirement System

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The procuring organization seeks a contract lifecycle management (CLM) system to support the complete contracting process, including contract requests, drafting and negotiation, execution, storage of executed agreements in a centralized repository, and monitoring of upcoming renewals. The system should integrate with Microsoft Word and support document redlining, version history tracking, and participation by external users such as vendor attorneys.

The solution should provide messaging capabilities during contract drafting, either through Outlook email integration or a separate CLM messaging function. It should also support the inclusion, drafting, and signing of authorization letters within the contract workflow. Legal and Investments staff will draft agreements and access CLM data and reports, while staff across strategic initiatives, operations, legal, procurement, human resources, executive administration, communications, finance, information technology, internal audit, and investments will require varying levels of access, reporting, editing, and commenting functionality.

The contract period is expected to be two years. Questions must be submitted by September 18, 2026, and proposals are due by October 16, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 16, 2026. Questions must be submitted by September 18, 2026.
Who issued this RFP?: It was issued by Indiana Public Retirement System. The work is located in Indianapolis, Indiana, United States.
Who is a good fit for this opportunity?: Experienced contract lifecycle management software provider
Proven Microsoft Word and Outlook integration capabilities
Expertise in document version control, workflow automation, and electronic signing
Experience supporting legal, procurement, finance, human resources, and investment teams
Strong role-based access, reporting, collaboration, and external-user functionality
Established vendor capable of supporting a two-year implementation and service engagement

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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