When is the submission deadline?

Submissions are due October 1, 2026. Questions must be submitted by September 14, 2026.

What is the budget for this RFP?

The published budget is $55,000 – $70,000.

It was issued by City Of East Palo Alto. The work is located in East Palo Alto, California, United States.

Who is a good fit for this opportunity?

Experienced senior meal and congregate catering provider. Licensed commercial food-service company with strong food-safety practices. Demonstrated ability to prepare 5,000–6,000 meals annually. Capable of accommodating vegetarian, vegan, diabetic-friendly, gluten-free, dairy-free, and low-sodium diets. Experienced in menu planning and meal delivery or service for public-sector or community programs.

Congregate Meal Catering Services (Due October 1, 2026)

Overview

Hospitality, Food Service & Travel

East Palo Alto, California, United StatesPosted: September 15, 2026Deadline: October 1, 2026

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SUMMARY

A government authority in East Palo Alto seeks catering services for approximately 5,000–6,000 congregate lunches annually. The provider must offer nutritious, varied meals for older adults and accommodate multiple dietary requirements and service formats.

KEY REQUIREMENTS

BUDGET

Verified

$55,000 – $70,000

CONTRACT DURATION

32 months

TIMELINE

Release date: September 1st, 2026

Questions due date: September 14th, 2026

Responses provided: September 21st, 2026

Proposals due date: October 1st, 2026

Evaluation of proposals: October 5th-9th, 2026

Reference Checks & interviews: October 12th-16th, 2026

City Council award of contract: November 17th, 2026

Agreement execution, insurance submission: October 21st-November 30th, 2026

Kick-off meeting: December 1st-4th, 2026

Agreement Term: June 30th, 2029

QUESTION DEADLINE

September 14, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of East Palo Alto

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in East Palo Alto, California, seeks a vendor to provide congregate meal catering services for an older adult population. Meals must be prepared with fresh, wholesome, high-quality ingredients, appropriate portion sizes, and balanced servings of protein, vegetables, fruits, grains or starches, and other components specified by the city.

The anticipated volume is approximately 20–25 lunches per service day, five days per week, with an estimated annual total of 5,000–6,000 meals. The selected provider will be responsible for menu planning that offers sufficient variety, avoids excessive repetition, incorporates seasonal foods when practical, includes culturally diverse selections, and considers the preferences of senior participants.

Catering services must accommodate vegetarian, vegan, low-sodium, reduced-sugar or diabetic-friendly, gluten-free, and dairy-free dietary needs. Meal formats may include individually packaged meals, family-style or bulk meals, buffet-style catering, and plated meals.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 1, 2026. Questions must be submitted by September 14, 2026.
What is the budget for this RFP?: The published budget is $55,000 – $70,000.
Who issued this RFP?: It was issued by City Of East Palo Alto. The work is located in East Palo Alto, California, United States.
Who is a good fit for this opportunity?: Experienced senior meal and congregate catering provider
Licensed commercial food-service company with strong food-safety practices
Demonstrated ability to prepare 5,000–6,000 meals annually
Capable of accommodating vegetarian, vegan, diabetic-friendly, gluten-free, dairy-free, and low-sodium diets
Experienced in menu planning and meal delivery or service for public-sector or community programs

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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