When is the submission deadline?

Submissions are due October 2, 2026. Questions must be submitted by September 25, 2026.

It was issued by Parole Board Of Canada. The work is located in Ottawa, Ontario, Canada.

Who is a good fit for this opportunity?

Audiovisual systems integrator with conferencing modernisation expertise. Experience designing, installing, configuring, and commissioning enterprise AV solutions. Capable of providing project management, logistics, technical documentation, and training. Established service presence in Ontario, Canada. Proven record supporting post-installation stabilization and end-user adoption.

Conferencing Modernisation Solution (Due October 2, 2026)

The project seeks a contractor to deliver and operationalize a complete conferencing modernisation and audiovisual solution. Services include design, installation, configuration, commissioning, training, documentation, and stabilization support.

Must have a minimum of three years of experience designing, supplying, and installing Microsoft Teams Rooms solutions.
Must provide a brief description of at least two similar projects completed within the last five years.
Must propose Microsoft Teams Rooms certified solutions (Windows or Android).
Must hold a valid Designated Organization Screening (DOS) issued by the Contract Security Program.
Personnel requiring access to protected information must hold a valid Reliability Status.
Must be a Canadian Supplier or a Supplier of an Applicable Trading Partner.
Must have a Business Number (BN) before contract award.
Must provide manufacturer datasheets and page references in the bid.
Must provide bilingual services (English and French) for user interfaces and training materials.
Must demonstrate ability to provide a turnkey implementation.

Solicitation issued on September 14th, 2026.

Questions due by September 25th, 2026.

Solicitation closes on October 2nd, 2026.

Contract term ends on March 31st, 2027.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The vendor will provide a complete conferencing modernisation and audiovisual solution. Responsibilities include designing, proposing, supplying, delivering, installing, configuring, testing, commissioning, and making the solution fully operational.

The scope includes conducting a site survey and validation, managing the project, coordinating delivery and logistics, completing physical installation and cable dressing, configuring devices and aligning firmware, and performing testing and commissioning with documented results. The contractor will also provide end-user and administrator training, design and as-built documentation, asset and serial-number lists, quick-reference guides, and support during the stabilization period.

Conferencing Modernisation Solution

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