Computerized Maintenance Management System

The issuing organization is seeking a computerized maintenance management system (CMMS) to serve as a centralized platform for facilities maintenance work management. The system is intended to support maintenance planning and scheduling, work order tracking, asset tracking, and coordination of maintenance workshop activities, replacing manual and duplicative processes with a unified digital solution.

The requested CMMS should support tracking of assets, management of work orders, scheduling of preventive maintenance, and monitoring of inventory. Preventive maintenance rules must be configurable for different asset types such as bus stops, forklifts, snow blowers, generators, and similar equipment. The asset management module should function as a digital database containing asset details such as serial numbers, original price, vendor information, installation date, anticipated replacement date, maintenance history, precise location and zone, parent-child hierarchy relationships, replacement part specifications, and warranty information.

The system should also support tracking and management of core building systems including HVAC, electrical systems, and building structures. In addition, a space and planning module is required to support tracking the physical location of individual employees, teams, and departments. The CMMS must provide real-time dashboards and role-based customizable reports for key maintenance metrics, including work order completion rates, preventive maintenance rates, and asset tracking, with the ability to filter, create, print, and export reports.

All questions must be submitted no later than August 3, 2026.