Computerized Maintenance Management System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Release of Request for Proposals: May 29th, 2026
Pre-Proposal Conference: June 12th, 2026
Due date to Submit Questions: June 19th, 2026
Responses to Questions: June 30th, 2026
Proposal Due date/time: July 17th, 2026
Proposal Evaluations: July 20th, 2026 – July 31st, 2026
Discussion with Priority Listed Offerors: August 3rd, 2026 – August 7th, 2026
Best and Final Offer: August 10th, 2026 – August 14th, 2026
Notice of Award: August 17th, 2026 – August 20th, 2026
Notice to Proceed: September 15th, 2026 – September 18th, 2026
Contract Start Date: September 15th, 2026
QUESTION DEADLINE
Issuing Agency
Department Of Accounting And General Services
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The organization seeks a vendor to provide a Computerized Maintenance Management System (CMMS) capable of managing and monitoring the portfolio of its facilities and related assets. The system should facilitate complete asset lifecycle tracking, including recording asset conditions, calibrations, inspections, maintenance records, performance data, and warranty information. The CMMS must enable the scheduling of predictive and preventive maintenance tasks with automated work order management, with features such as auto-generation and scheduling of orders upon failed inspections, and capabilities for tracking and routing tasks.
Additional requirements include robust vendor management—tracking contact details, service agreements, and performance metrics like on-time delivery and quality—as well as budget and disposable inventory management. The system should also assign, track, secure, restrict, and log both mechanical and electronic key assignments, manage access rights for different users, enable back-charging for repairs, and invoice services provided to buildings outside the facility portfolio. Integrations for data exchange and features like interactive floorplan mapping are necessary.
A pre-proposal conference is scheduled for June 12, 2026, and questions regarding the RFP must be submitted by June 19, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 10, 2026. Questions must be submitted by June 19, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $500,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Department Of Accounting And General Services. The work is located in Honolulu, Hawaii, United States.
- Who is a good fit for this opportunity?
- Proven experience implementing medium-to-large scale CMMS solutions
- Expertise in asset lifecycle and facility management systems
- Ability to integrate systems with interactive floorplans and access management
- Track record with government or institutional facility portfolios
- Established support presence or partnerships within Hawaii or the Pacific region
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