Computerized Maintenance Management System

Overview

Construction, Facilities & Maintenance

Honolulu, Hawaii, United StatesPosted: May 30th, 2026Deadline: July 10th, 2026

Fit Score

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SUMMARY

Seeking a comprehensive CMMS to manage facilities assets, maintenance schedules, vendor relationships, and asset lifecycle tracking for a portfolio in Hawaii.

KEY REQUIREMENTS

BUDGET

Estimate

$50,000 – $500,000

CONTRACT DURATION

30 months

TIMELINE

Release of Request for Proposals: May 29th, 2026

Pre-Proposal Conference: June 12th, 2026

Due date to Submit Questions: June 19th, 2026

Responses to Questions: June 30th, 2026

Proposal Due date/time: July 17th, 2026

Proposal Evaluations: July 20th, 2026 – July 31st, 2026

Discussion with Priority Listed Offerors: August 3rd, 2026 – August 7th, 2026

Best and Final Offer: August 10th, 2026 – August 14th, 2026

Notice of Award: August 17th, 2026 – August 20th, 2026

Notice to Proceed: September 15th, 2026 – September 18th, 2026

Contract Start Date: September 15th, 2026

QUESTION DEADLINE

June 19th, 2026

Issuing Agency

Department Of Accounting And General Services

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DESCRIPTION

The organization seeks a vendor to provide a Computerized Maintenance Management System (CMMS) capable of managing and monitoring the portfolio of its facilities and related assets. The system should facilitate complete asset lifecycle tracking, including recording asset conditions, calibrations, inspections, maintenance records, performance data, and warranty information. The CMMS must enable the scheduling of predictive and preventive maintenance tasks with automated work order management, with features such as auto-generation and scheduling of orders upon failed inspections, and capabilities for tracking and routing tasks.

Additional requirements include robust vendor management—tracking contact details, service agreements, and performance metrics like on-time delivery and quality—as well as budget and disposable inventory management. The system should also assign, track, secure, restrict, and log both mechanical and electronic key assignments, manage access rights for different users, enable back-charging for repairs, and invoice services provided to buildings outside the facility portfolio. Integrations for data exchange and features like interactive floorplan mapping are necessary.

A pre-proposal conference is scheduled for June 12, 2026, and questions regarding the RFP must be submitted by June 19, 2026.

Source attribution

This Settle Intelligence analysis is based on the issuing organization’s RFP listing.