Computer Reservations and Mobile Printing Solution
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
April 30th, 2026: Round 1 Solicitation Opens
May 6th, 2026: Pre-Offer Meeting
May 7th, 2026: Amendment #1 Published
May 8th, 2026: Deadline to Submit Questions for Round 1
May 14th, 2026: Amendment #2 Published
May 19th, 2026: Round 1 Solicitation Closes
May 28th, 2026: Round 1 Evaluation Committee Meeting
July 9th, 2026: Round 2 Solicitation Opens
July 13th, 2026: Deadline to Submit Questions for Round 2
July 16th, 2026: Round 2 Amendment #1 Published
July 21st, 2026 and July 24th, 2026: Live System Demonstrations
July 27th, 2026: Round 2 Solicitation Closes
July 28th, 2026: Round 2 Evaluation Committee Meeting
August 3rd, 2026: Intent to Award Issued
August 12th, 2026: Protest Period Ends
August 12th, 2026: Deadline for Awarded Supplier to Provide Outstanding Documents
August 13th, 2026: Contract Negotiation Meeting
August 17th, 2026: Contract Sent to Awarded Supplier
August 24th, 2026: Contract Routes for Signature
August 31st, 2026: Sourcing Process Complete
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Metropolitan Government Of Nashville And Davidson County
DESCRIPTION
The procuring entity seeks a vendor to provide a replacement for its existing library computer reservations and mobile printing solution. The requested system must support either modernized on-premises components compatible with current server operating systems or a cloud-based deployment model. The solution is intended to serve multiple library branch locations and provide internet-accessible functionality for patrons requesting public computer reservations.
The scope includes computer reservation management, computer authorization and reporting, print management and pay-for-print functionality, Wi-Fi printing, and public mobile printing. The system must also support centralized administration for configuration and reporting, authentication and accounting capabilities, patron payment account management, and print release and payment functions.
In addition, the vendor is expected to provide coin and bill payment hardware, as well as training, installation, setup, configuration, maintenance, and technical support services. The solution must allow patrons using personal devices to submit, release, and pay for print jobs while connected either to the Metro Government guest Wi-Fi network or through their cellular carrier. Default reporting is required for PC reservations, printing, and payments, including both system-wide and detailed reporting capabilities.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 27, 2026. Questions must be submitted by July 13, 2026.
- Who issued this RFP?
- It was issued by Metropolitan Government Of Nashville And Davidson County. The work is located in Nashville, Tennessee, United States.
- Who is a good fit for this opportunity?
- Library technology solution provider with public access computing experience
- Vendor with computer reservation and print management platform capabilities
- Experience supporting multi-branch public library or municipal environments
- Ability to deliver cloud-based or modern on-premises deployments
- Expertise in patron payment systems, including coin and bill hardware integration
- Proven implementation, training, maintenance, and technical support capacity
- Familiarity with Wi-Fi/mobile printing and guest network authentication workflows
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.