When is the submission deadline?

Submissions are due October 9, 2026. Questions must be submitted by October 1, 2026.

It was issued by Kalamazoo County Finance Department. The work is located in Kalamazoo, Michigan, United States.

Who is a good fit for this opportunity?

Commercial printing company with experience serving government or public-sector clients. Capable of producing small-format and large-format materials with professional finishing. Able to handle on-call orders, delivery, mailing, and varied production volumes. Experienced in producing brochures, reports, forms, signage, newsletters, and promotional materials. Geographically positioned to support the Kalamazoo, Michigan area.

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Overview

Events, Printing & Promotional Goods

Kalamazoo, Michigan, United StatesPosted: September 12, 2026Deadline: October 9, 2026

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SUMMARY

A Kalamazoo, Michigan government authority seeks a provider for five years of on-call commercial printing, finishing, delivery, and mailing services. Work will support county communications, operations, outreach, compliance, meetings, and emergency communications.

KEY REQUIREMENTS

Must be in good legal standing and properly licensed
Must not be debarred, suspended, or excluded from participation in federally funded programs
Must provide commercial printing, mailing, and related services
Must provide a Certificate of Insurance with required endorsements
Must maintain confidentiality of County-provided information and files
Must provide quarterly usage reports in Microsoft Excel format
Must be able to meet turnaround times for standard, expedited, and rush/emergency orders
Must comply with all applicable federal, state, and local laws, including USPS regulations and accessibility requirements

CONTRACT DURATION

60 months

TIMELINE

Pre-proposal meeting: September 24th, 2026

Questions due: October 1st, 2026

Proposals due: October 9th, 2026

QUESTION DEADLINE

October 1, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Kalamazoo County Finance Department

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DESCRIPTION

A government authority in Kalamazoo, Michigan is seeking a vendor to provide commercial printing services supporting internal operations, public communications, outreach, compliance activities, public meetings, and emergency communications across multiple county departments, offices, and elected officials.

The selected vendor will provide on-call printing services, including standard print materials, small-format and large-format materials, finishing, delivery, and mailing. Required materials may include flyers, handouts, brochures, posters, signage, reports, booklets, manuals, fact sheets, inserts, forms, newsletters, postcards, mailers, training materials, presentations, internal notices, and other informational materials.

The contract period will be five years. A pre-bid meeting is scheduled for September 24, 2026, and all questions must be submitted by October 1, 2026. Proposals are due October 9, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 9, 2026. Questions must be submitted by October 1, 2026.
Who issued this RFP?: It was issued by Kalamazoo County Finance Department. The work is located in Kalamazoo, Michigan, United States.
Who is a good fit for this opportunity?: Commercial printing company with experience serving government or public-sector clients
Capable of producing small-format and large-format materials with professional finishing
Able to handle on-call orders, delivery, mailing, and varied production volumes
Experienced in producing brochures, reports, forms, signage, newsletters, and promotional materials
Geographically positioned to support the Kalamazoo, Michigan area

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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