The University seeks proposals for commercial-off-the-shelf software, considering both cloud-based and on-premises solutions. The aim is to evaluate available options in the marketplace and conduct a cost-benefit analysis to identify the best value for an agency software solution.

The required software should allow online submission of agency requests by members of the public, facilitate the dissemination of redacted documents to requesters, support routing requests to various individuals or departments for processing, and provide a payment module for fee collection. The software must also ensure that all data remains the property of the University, offer robust reporting capabilities for processed and ongoing requests, and meet digital accessibility standards as defined by the agency.

All vendor questions regarding the RFP must be submitted by March 13, 2026. The contract will be awarded for a one-year period, and a non-mandatory pre-bid meeting is scheduled for March 12, 2026.