Commencement Photography Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
IFB Issued: July 10th, 2026
Question Deadline: July 20th, 2026
Non-Mandatory Pre-Proposal Conference: July 23rd, 2026
Submittal Deadline: August 11th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The University Of Texas At Arlington
DESCRIPTION
The issuing institution is seeking a vendor to provide professional commencement photography services for all university and college or school ceremonies included in its official commencement schedule. The selected vendor will be expected to capture ceremony images and make both individual and event photos available for purchase by graduates and their invited viewers.
The scope includes offering competitively priced digital and print photo packages through a fully accessible website that complies with current regulations. The online purchasing platform must support image viewing, order processing, online order entry, customer service or problem resolution, and privacy protection for graduate and participant photos.
A pre-bid meeting is scheduled for July 23, 2026. Questions must be submitted no later than July 20, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 11, 2026. Questions must be submitted by July 20, 2026.
- Who issued this RFP?
- It was issued by The University Of Texas At Arlington. The work is located in Arlington, Texas, United States.
- Who is a good fit for this opportunity?
- Professional event photography firm with large-scale commencement or academic ceremony experience
- Ability to deliver high-volume digital and print photo packages
- Accessible e-commerce platform for online photo viewing and ordering
- Strong customer service and issue resolution capabilities for public-facing orders
- Experience handling image privacy and secure online access for participant photos
- Capacity to support multiple ceremonies across a university commencement schedule
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.