When is the submission deadline?

Submissions are due July 16, 2026.

It was issued by University Of Wisconsin-Stevens Point. The work is located in Stevens Point, Wisconsin, United States.

Who is a good fit for this opportunity?

Specialized in event photography, particularly academic ceremonies. Ability to manage large-scale events with high attendee counts. Experience in producing materials such as name cards for ceremonies. Regional presence in Wisconsin or the Upper Midwest preferred.

Commencement Photography Services (Due July 16, 2026)

RFP seeking a vendor to deliver professional commencement ceremony photography and related support services in Wisconsin.

Must have at least 3 years of experience in providing the requested services.
Must be an original manufacturer, authorized distributor, or dealer authorized by the manufacturer.
Must be a University of Wisconsin licensee for items bearing university trademarks or logos.
Must supply a client list of 3 firms to which similar services were provided in the past 3 years.
Must provide proof of commercial liability, bodily injury, and property damage insurance with minimum coverage of $1,000,000.
Must maintain worker's compensation insurance as required by Wisconsin Statutes.
Must supply workers who have passed a criminal background check.
Must be able to provide name cards for commencement ceremonies.
Must provide software capable of displaying graduate names on venue screens.
Must be able to perform services in the United States.

The contract is effective for an initial term of 3 years, with an automatic renewal for 2 additional one-year terms.

The public bid opening is scheduled for July 17th, 2026.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The selected vendor will provide photography services for commencement ceremonies. Photographers are required to capture all participating graduates, including a dedicated photograph of each master's and doctoral degree candidate during the hooding portion of the ceremony, serving as a fourth photo.

The supplier must arrive at least 1.5 hours before the commencement event begins to prepare and fulfill their responsibilities. Additionally, the vendor is responsible for supplying name cards for the ceremonies, with an estimated quantity of 500 for winter commencement and 1250 for spring commencement.

Commencement Photography Services

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