Commencement Ceremony Management Software
Location:
Virginia, USA
Posted on:
Dec 10, 2025
Deadline:
Jan 27, 2026
Summary:
Virginia seeks a software solution to manage all aspects of commencement ceremonies, including SIS integration, ticketing, regalia, and real-time event management.
(1) Vendor needs to provide commencement ceremony management software. – provide an integrated platform that supports the full lifecycle of commencement activities and meets the following requirements: • System must integrate with existing Student Information Systems (SIS) for automated data transfer of graduation candidates. • Ability to track student progress toward graduation requirements and eligibility for commencement participation. • Ability for students to update their name as they wish it to appear on the reader card and screen, including automatic capitalization of names entered in lowercase. • Capture and display degrees, honors, and multiple degrees on screen as graduates cross the stage. • Provide online application portal for students to apply for graduation and register for the ceremony. • Confirmation email sent to students upon completion of registration. • Option for students to receive text message updates and reminders. • Event ticketing system for students to reserve or receive guest tickets in advance. • Ability to create multiple ticket types for the same ceremony • Ability to set limits on guest attendance and manage ticket allocations. • Features for scheduling ceremony events, speakers, and rehearsal times. • Tools to manage academic regalia orders and distribution. • Support for seating arrangements and name announcement processing. • User–friendly design for graduates, guests, and staff, ensuring compatibility with assistive technologies. • Customizable interface to align with school branding and color schemes. • Vendor must provide APIs for custom integration and secure data exchange. • Real–time operational tools to support last–minute ceremony changes and adjustments without performance degradation. • The system must be fully functional on both Mac and PC operating systems, and compatible with all major web browsers (e.g., Chrome, Firefox, Safari, Edge) without requiring additional plug–ins. (2) All the questions must be submitted no l
