When is the submission deadline?

Submissions are due August 5, 2026. Questions must be submitted by July 9, 2026.

It was issued by City Of San Clemente Beaches, Parks & Recreation Department. The work is located in San Clemente, California, United States.

Who is a good fit for this opportunity?

Established event services providers with prior experience in weddings and special events. Vendors familiar with venue operations and event policies in California. Licensed for catering, bartending, and security services as applicable. Companies with a strong reputation for quality and service standards. Ability to provide references and meet agency’s evaluation criteria.

Club Banquets and Events Vendor Services (Due August 5, 2026)

Overview

Hospitality, Food Service & Travel

San Clemente, California, United StatesPosted: June 26th, 2026Deadline: August 5th, 2026

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SUMMARY

Seeking qualified vendors to provide catering, bartending, equipment rental, security, and entertainment services for weddings and special events at a California club venue.

KEY REQUIREMENTS

Must have a current, valid City of San Clemente business license
Must maintain required federal, state, county, and local licenses, permits, and certifications
Must maintain insurance coverage meeting City requirements
Must provide services for a minimum of two events annually at the Ole Hanson Beach Club
Must submit quarterly revenue reports and commission payments
Must comply with all facility rules, operational procedures, and event policies
Must have experience with weddings and special events
Must provide at least three professional references

CONTRACT DURATION

24 months

TIMELINE

Issue Date: June 25th, 2026

Questions Due: July 9th, 2026

Site Visit: July 6th, 2026

RFQ Submission Deadline: August 5th, 2026

Presentations/Interviews: August 18th, 2026

Anticipated Vendor Selection: September 1st, 2026

QUESTION DEADLINE

July 9th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of San Clemente Beaches, Parks & Recreation Department

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DESCRIPTION

This RFP seeks qualified vendors to deliver club banquets and events services, supporting weddings, receptions, private events, and community gatherings hosted at the agency. Selected vendors will offer their services to prospective wedding and special event patrons, ensuring access to a vetted network of event professionals.

The approved vendor program aims to uphold service quality, maintain the club's reputation, and foster vendor familiarity with the venue’s operational requirements, historic character, and event policies. The program emphasizes safety, professionalism, and well-coordinated events with minimal disruption to surrounding public facilities and properties. Long-term vendor partnerships will align with the agency’s goal of providing outstanding event experiences, ensuring consistent service standards while allowing for transparent performance evaluations.

Required vendor categories include catering services (menu planning, food preparation, service staff), bartending (compliant beverage service), equipment rentals (tables, linens, dance floors, etc.), licensed security guard services, and professional DJ and musician services. The contract period is two years, and a venue commission program will generate revenue for club operations, maintenance, and preservation.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 5, 2026. Questions must be submitted by July 9, 2026.
Who issued this RFP?: It was issued by City Of San Clemente Beaches, Parks & Recreation Department. The work is located in San Clemente, California, United States.
Who is a good fit for this opportunity?: Established event services providers with prior experience in weddings and special events
Vendors familiar with venue operations and event policies in California
Licensed for catering, bartending, and security services as applicable
Companies with a strong reputation for quality and service standards
Ability to provide references and meet agency’s evaluation criteria

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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