Cloud-Hosted Recreation Management Software
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Publication Date: September 16th, 2026
Deadline for Questions: September 30th, 2026
Bidder Submission Due Date: October 15th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The University Of Tennessee
DESCRIPTION
The organization is seeking a vendor to provide a cloud-hosted recreation management software system for campus recreation facilities and programs. The solution should modernize and centralize operations including facility access, membership management, program registration, equipment checkout and rentals, facility reservations, point of sale, locker management, inventory, accounting, reporting, communications, and related administrative workflows.
The system should include required integrations, hosting, security, reporting, online account management, and user-facing functionality. Services are expected to include implementation, configuration, data migration or import support, training, project management, ongoing technical support, software updates, hosting, and maintenance.
The software will need to integrate with relevant university systems and partners, including student, faculty, and staff data sources; credential and access systems; payment processing; reporting tools; and campus card and access infrastructure. The contract period will be two years. Questions must be submitted by September 30, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due October 15, 2026. Questions must be submitted by September 30, 2026.
- Who issued this RFP?
- It was issued by The University Of Tennessee. The work is located in Knoxville, Tennessee, United States.
- Who is a good fit for this opportunity?
- Established recreation management software provider with cloud-hosted platform capabilities
- Experience serving universities, campuses, fitness centers, or recreation facilities
- Proven integrations with student information, credentialing, access control, payment, and campus card systems
- Strong implementation, data migration, training, project management, and technical support capabilities
- Demonstrated expertise in software security, reporting, online account management, and ongoing platform maintenance
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.