(1) Vendor needs to provide cloud–hosted integrated meeting management system. • Integrated meeting management system that provides a secure and simple digital platform for managing public meeting proceedings. • Webcast and video stream all public meetings live and on demand. • All video archives will be searchable, indexed by agenda item, and cross–linked to the Minutes and Agendas. • Automatically create HTML Agendas and Minutes documents that are linked to the video archives. • Provide a hosted web application and content management tool for managing all audio/video and public meeting content. • Provide a single view that includes video, audio, closed–captioning, drop–down menu of agenda items to link to, and document viewing area that has any supporting agendas, minutes, staff reports. • Software will allow for editing, trimming, creation of intro clips, and merging of audio/video. • Capture Closed Captioning Feed from and publish with Live Webcast in an ADA compliant view in multiple languages reflective of the population of County. These include but are not limited to English, Spanish, Mandarin, Tagalog, and Gujarati. • Video graphics overlay with enhanced character generator for customized branding. • Automatic updates and routine maintenance with verification of condition of equipment prior to the to be streamed even • Solution must utilize future–proof technology with a confirmed support lifecycle of no less than five years beyond the conclusion of implementation. • Cloud based or a hybrid solution. • Platform offers a single sign on (SSO) feature compatible with Office365, Google Workspace or Classlink for internal only videos or broadcast. • Must be able to set retention policies and be searchable. (2) All the questions must be submitted no later than Jan 5, 2026.