Cloud-Hosted Email Review, Redaction, and eDiscovery Software
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
RFP Posted: July 10th, 2026
Questions Due: July 21st, 2026
Answers Released: July 28th, 2026
Proposals Due: August 13th, 2026
Presentations/Interviews: September 21st-24th, 2026
Selection of Consultant: September 21st-24th, 2026
Council Adoption: December 2026
Contract Inception: December 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Chula Vista
DESCRIPTION
The issuing organization is seeking a cloud-hosted, commercially available off-the-shelf software solution for email review, redaction, and eDiscovery. The platform is intended to support the review, organization, redaction, and production of email records and other electronically stored information as part of response workflows and related legal or administrative review processes.
The requested solution should efficiently manage large volumes of electronic communications and related records, including email messages, attachments, and associated metadata. It should improve efficiency, consistency, defensibility, and collaboration among internal stakeholders. The software is expected to support common email file formats such as PST, MSG, and EML where applicable, and provide search, filtering, and organizational capabilities that preserve record context and enable efficient review.
Vendors are also expected to provide assistance with user account setup, permissions, baseline workflows, and access to help desk or customer support resources. The solution should support redaction of responsive records and export or production of records in a practical and defensible format. Proposals should include an implementation and onboarding plan, along with a proposed project schedule and milestones.
Questions regarding the solicitation must be submitted by July 21, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 13, 2026. Questions must be submitted by July 21, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Chula Vista. The work is located in Chula Vista, California, United States.
- Who is a good fit for this opportunity?
- Providers of cloud-hosted eDiscovery and legal review software
- Firms offering commercially available off-the-shelf SaaS platforms
- Companies with experience handling large-volume email and electronically stored information
- Vendors with strong redaction, search, filtering, and defensible export capabilities
- Providers with onboarding, workflow configuration, and user permission setup services
- Companies with responsive help desk or customer support resources
- Firms experienced serving public sector, legal, or administrative records review environments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.