Cloud-Based Travel and Expense Management System

The State of Utah is seeking proposals for a comprehensive cloud-based travel and expense management system designed to support all state employees. The system should enable users to efficiently plan, book, and reconcile official travel through an integrated, end-to-end solution that combines travel booking, expense reporting, policy compliance, analytics, and administrative controls.

Key requirements include AI-powered reporting tools to support audit and compliance efforts, mobile access with features such as receipt imaging and personal mileage tracking, and real-time dashboards with both standard and customizable reporting capabilities. The solution must seamlessly connect travel requests, bookings, and expense reconciliation workflows, and allow supervisors to review travel and expense data for both direct and indirect reports.

Integration with ForgeRock Identity Cloud for single sign-on (SAML/OIDC) is essential, as is the ability to interface with state accounting and payroll systems via flat files, APIs, or web services. The platform should provide dedicated account management, transparent transaction reporting, and advisory support. The state is particularly interested in advanced AI and machine learning reporting features to enhance auditing, compliance, and trend analysis.