(1) Vendor needs to provide cloud–based room diagramming software solution. – Provide a room diagramming software solution to be used to model room layouts for clients meeting space layouts. – The platform must be cloud–based and support real–time collaboration among multiple users, with role–based permissions for Sales, Event Operations, and external stakeholders. – The solution must provide accurate, to–scale diagramming with event–specific assets such as seating types, staging, AV footprints, aisles, booths, head tables, ADA clearances, and egress paths. – The platform should include integrated 3D visualization that allows users to view layouts spatially, validate sightlines and flow, and support client understanding prior to event execution. – The system must allow selected diagrams to be published externally for client and planner viewing, while maintaining internal operational control over final layouts. – The solution must support planning across multiple venues and event spaces, including convention centres, performance venues, ballrooms, and outdoor areas, with consistent standards and templates. – The platform must allow creation and reuse of standardized room setup templates to ensure consistency and efficiency for recurring events and common configurations. – The system must track changes to diagrams, support version history, and allow restoration of previous layouts. – The solution must be intuitive and designed for event professionals, minimizing training time and reducing reliance on specialized technical skill sets. – The platform must meet enterprise security standards, including role–based access, data protection, and secure cloud hosting. (2) All the questions must be submitted no later than February 3, 2026.