The city seeks a vendor to implement a cloud-based records management system that integrates key modules for fire prevention, permit inspections and re-inspections. The system should accept and maintain comprehensive building and occupancy record data, featuring search and retrieval capabilities indexed to local GIS data, including owner information.

Required functionalities include free-form and automated inspection scheduling at city-designated intervals, assignment to various classes of fire department personnel, and multi-format notification processes using email, electronic messages, and United States mail. The system must interface seamlessly with the city’s existing invoicing system for performed services.

Additional features must support robust productivity and reporting, including automatic notifications and both free-form and automated data reporting. The solution should enable the acceptance, storage, search, reproduction, and display of documents, files, photographs, and more, in city-specified formats. Storage and retrieval on demand must cover all relevant file types, such as incident logs, occupancy data, and building records.