When is the submission deadline?

Submissions are due September 25, 2026. Questions must be submitted by August 28, 2026.

It was issued by University Of Massachusetts. The work is located in Worcester, Massachusetts, United States.

Who is a good fit for this opportunity?

Experienced provider of pre-sort mailing and campus mail operations services. Developer or integrator of cloud-based package and mail tracking platforms. Proven expertise integrating mailroom workflows and enterprise systems. Capability to provide hardware, implementation, mobile and desktop interfaces, and ongoing support. Experience delivering secure single sign-on, reporting, analytics, and email/SMS notification features.

Cloud-Based Pre-Sort Mailing and Internal Delivery Tracking Solution (Due September 25, 2026)

Overview

Events, Printing & Promotional Goods

Worcester, Massachusetts, United StatesPosted: August 18, 2026Deadline: September 25, 2026

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SUMMARY

A three-year contract is sought for cloud-based pre-sort mailing services and internal tracking of campus mail and packages. The solution must support single sign-on, workflow integration, reporting, analytics, and email/SMS notifications.

KEY REQUIREMENTS

Must register on the UMass Supplier Portal and create an online profile
Must submit proposals electronically via the Jaggaer BuyWays Event Portal
Must be qualified to provide presort mailing services and internal delivery tracking solutions
Must comply with HIPAA regulations if handling Protected Health Information
Must maintain required insurance coverage including Commercial General Liability, Workers' Compensation, Automobile Liability, Professional Liability, and Cyber Liability
Must certify under penalties of perjury that all state tax returns have been filed and taxes paid
Must verify the immigration status of all workers assigned to the contract
Must provide three client references and three public/institutional entity references
Must be able to provide a fixed fee proposal for all tasks

CONTRACT DURATION

60 months

TIMELINE

RFP Issuance: August 17th, 2026

Vendor Questions: August 28th, 2026

Responses to Vendor Questions: September 4th, 2026

RFP Submission: September 25th, 2026

Selection: October 2026

Contract Start Date: January 1st, 2027

QUESTION DEADLINE

August 28, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

University Of Massachusetts

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DESCRIPTION

The organization is seeking a vendor to provide comprehensive pre-sort mailing services and an internal delivery tracking solution for mail and packages. The solution should include software platforms, hardware, and implementation support to improve efficiency, accuracy, and accountability across campus mail operations.

Pre-sort services will include daily pickup and processing of outgoing mail from designated locations, along with postage-cost optimization through automation and volume-based discounts. The internal delivery tracking system should provide end-to-end tracking of incoming packages and mail from receipt through final delivery, integrate with existing mailroom workflows and systems, and offer mobile and desktop interfaces for mailroom staff and recipients.

The software platform must be cloud-based and capable of supporting single sign-on. Required capabilities include dashboards for tracking, reporting, and analytics, as well as recipient notifications through email and SMS. The contract period will be three years. Questions must be submitted by August 28, 2026, and proposals are due September 25, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 25, 2026. Questions must be submitted by August 28, 2026.
Who issued this RFP?: It was issued by University Of Massachusetts. The work is located in Worcester, Massachusetts, United States.
Who is a good fit for this opportunity?: Experienced provider of pre-sort mailing and campus mail operations services
Developer or integrator of cloud-based package and mail tracking platforms
Proven expertise integrating mailroom workflows and enterprise systems
Capability to provide hardware, implementation, mobile and desktop interfaces, and ongoing support
Experience delivering secure single sign-on, reporting, analytics, and email/SMS notification features

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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