Vendor needs to provide cloud–based open meeting management platform. • Ability to create and format text with enhanced styling options—such as bold, italics, lists, headings, hyperlinks, and colors—while ensuring that the formatting remains uniform across different platforms, devices, and outputs • Allow multiple users to review and edit documents at the same time • Word/Excel/PDF/Multimedia and Video/audio embedding • Attachment management (upload, link, version control) • Draft → Review → Approval → Publishing states, Agenda item submission portal, Comment/feedback capability at each stage, Version control with change tracking • Allows users to pre‑create content (such as social media posts, blog entries, or announcements) and set a specific date and time for it to be published automatically, without requiring manual intervention at the moment of posting • Allows organizations to create, organize, and maintain groups of recipients for streamlined communication • Ability to automatically transcribe meetings and create summaries (e.g., through AI–powered tools). • Ensures websites, applications, and digital documents automatically adapt to different screen sizes, orientations, and devices (smartphones, tablets, desktops). • OCR processing (convert scanned PDFs to searchable text). • Demonstrate secure data management, including data encryption at rest and in transit. • Calendar sync, email notifications with .ics attachments, distribution lists, TEAMS • Calendar, document import, two–way sync, attachment linking, calendar invites (.ics format) with meeting details • Meeting link embedding, unique IDs per event, recording integration, attendance tracking • Ability for customers to leverage APIs for custom integrations.