Cloud-Based Mobile Communications Archiving Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Request Date: July 15th, 2026
Quotation Deadline: July 30th, 2026, 4:00 pm
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Clay County
DESCRIPTION
A Florida county is seeking a vendor to provide a cloud-based mobile communications archiving solution for county-owned mobile devices. The solution is intended to capture, archive, store, index, retain, search, and retrieve mobile text message communications in support of public records retention, legal discovery, compliance, and records management requirements.
The requested digital communications archiving platform must support the capture and archiving of mobile communications, secure storage of archived records in a centralized repository, indexing for efficient search and retrieval, and retention management capabilities. The system must specifically capture SMS and MMS communications, including both inbound and outbound messages.
The solution must also provide configurable retention schedules and automated records retention enforcement. Vendors are expected to deliver the platform in a fully hosted SaaS environment and maintain system availability and operational performance. The anticipated contract term is one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 30, 2026.
- Who issued this RFP?
- It was issued by Clay County. The work is located in Green Cove Springs, Florida, United States.
- Who is a good fit for this opportunity?
- SaaS providers specializing in mobile communications archiving and digital records management
- Firms with experience supporting public sector compliance, public records retention, and legal discovery requirements
- Vendors capable of capturing and archiving SMS and MMS across enterprise mobile fleets
- Companies with secure cloud-hosted platforms offering centralized storage, indexing, and retrieval functions
- Providers with configurable retention policy management and automated enforcement capabilities
- Firms with proven system availability, operational performance, and support for government clients
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.