(1) Vendor needs to provide cloud–based meeting room booking software. • Implementing a meeting room booking software is to streamline the process of reserving and managing meeting rooms, and collaboration spaces. • The software solution must adhere to best practices in design, including user experience, browser and device compatibility, and accessibility compliance. • The software solution must also adhere to best practices in hosting and infrastructure, reporting and analytics, solution architecture and security compliance. • Web Integration • Custom resource fields, user fields, forms and branding • Allow bookings that span multiple consecutive days • Display multi–day bookings correctly in calendar and list views • Support editing and cancellation of multi–day bookings • Support end dates and number of occurrences • Allow modifications to a single instance or the entire series • Generate reports by date range, room usage, user activity, revenue, etc. • Allow admin to configure default buffer times (before/after) per room • Automatically block buffer periods during booking creation • Prevent overlapping bookings during buffer period • Admin panel for managing users, rooms, bookings, rules, and system settings • Override and delete bookings, including recurring ones • View audit logs of booking activities and run reports • Configure booking policies/rules (lead times, cancellation rules, buffer times, etc.) • Custom workflow and email reminders • Customizable backgrounds and color schemes to match branding • Display/see all rooms at a glance • Enable Single Sign–on for specific user groups • Sync seamlessly with Outlook and Google Calendars • API for future Software integrations (2) All the questions must be submitted no later than November 19, 2025