(1) Vendor needs to provide cloud–based legislative management system. - Software solution providers with expertise, resources and technology to respond and provide an integrated, automated and user–friendly legislative management system for council and committee meetings. - Browser based client. - Software and hardware must be installable and fully–functional. - Fully compatible on desktop browsers, tablets and mobile devices. - Secured system with encryption and hardened software. - An automated workflow system that can be used by multiple staff members simultaneously. - Workflow includes an approval and rejection component and provides email notification to the submitter. - Capability for email notification and messaging. - Documents need to contain a date field for sorting purposes. - Tracks history changes and edits. - Search function to find submissions. - Workflow clearly identifies item status and next steps in workflow. - Easy to use search function. - Ability to tag records to aid in search functionality. - Full–text search capability and ability to search on exact or partial matches of specified field values. - Separate dedicated section for current and upcoming meetings and archived meetings. - Ability to integrate with existing website. - Web–based voting system. - Ability to track and record votes on agenda items during council meetings. - Ability to vote on multiple items via the agenda header, or bulk–voting, and single agenda items in any order and from different parts of the agenda. - Accessible from public search portal. - Ability for the public to select from a list of council related documents for subscription. - Email notification should include a link and pdf document attachment to the final published document. (2) The contract period will be for three years. (3) Optional pre–bid conference will be held on January 07, 2026. (4) All the questions must be submitted no later than February 3, 2026.