The State of California is seeking a qualified vendor to provide a cloud-based legislative management system designed to support council and committee meetings. The solution should be an integrated, automated, and user-friendly platform, accessible through browser-based clients and fully compatible with desktops, tablets, and mobile devices. Security is a priority, requiring encryption and hardened software to protect sensitive legislative data.

The system must feature an automated workflow process that allows multiple staff members to collaborate simultaneously, supporting approval and rejection actions with email notifications to submitters. It should offer robust document management, including sortable date fields, change history tracking, tagging, and comprehensive search capabilities—such as full-text and parameter searches. The solution must provide dedicated sections for current, upcoming, and archived meetings, and facilitate integration with existing web infrastructures.

Voting functionality is essential, including a web-based system for recording and tracking votes on agenda items, supporting both bulk and individual voting operations. Public accessibility is also required; the platform must include a portal for searching records and subscribing to council-related documents, with email notifications that deliver links and PDF attachments of final materials. The contract will span three years, with an optional pre-bid conference scheduled for January 7, 2026, and all questions regarding the RFP due by February 3, 2026.