When is the submission deadline?

Submissions are due July 6, 2026. Questions must be submitted by May 29, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.

It was issued by City Of Bothell. The work is located in Bothell, Washington, United States.

Who is a good fit for this opportunity?

Experience implementing cloud-based case management systems for legal or government clients. Proven expertise with data migration from paper records. Strong references in municipal or public sector environments. Ability to deliver user training and ongoing technical support. Certified for secure, remote, multi-device access.

Cloud-Based Legal Case Management System (Due July 6, 2026)

Overview

Software, Web & Mobile Development

Bothell, Washington, United StatesPosted: May 5th, 2026Deadline: July 6th, 2026

Fit Score

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SUMMARY

Washington seeks a cloud-based legal case management system to centralize case information, streamline workflows, and enable secure remote access for legal staff.

KEY REQUIREMENTS

Must demonstrate organizational, functional, and technical capabilities to provide legal case management software
Must have experience implementing the proposed solution at local government agencies of similar size
Must be able to integrate with New World Records Management System
Must comply with CJIS and PCI security requirements
Must be a corporation or partnership in good standing and licensed to do business in the City of Bothell
Must provide a dedicated vendor project manager
Must provide liability insurance sufficient to protect the vendor's business against all applicable risks
Must adhere to the submittal format (MS Word) and include all content in each appendix item

BUDGET

Estimate

$150,000 – $300,000

TIMELINE

Release Rfp: May 4th, 2026

Questions Due: May 29th, 2026

Proposal Responses Due: July 6th, 2026

Proposal Evaluation Complete: August 3rd, 2026

Vendor Demonstrations: August 10th, 2026

Contract Negotiations: September 2026

QUESTION DEADLINE

May 29th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Bothell

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The City of Washington is seeking a vendor to provide a cloud-based legal case management system. The solution will centralize legal case information, streamline workflows, and improve visibility into the case lifecycle within the city’s legal department. Key requirements include the ability to track all aspects of criminal cases, such as defendants, victims, witnesses, attorneys, judges, court dates, and dispositions.

The chosen system should support document creation and management with integration for popular formats, generation of amended documents while maintaining version history, and advanced calendar integration to sync with Microsoft Outlook or other systems for hearings, deadlines, and meetings. Secure remote access from multiple devices, including mobile phones and tablets, is required. Additionally, the system should have robust task management features, advanced reporting capabilities for both pre-defined and custom reports in PDF, Excel, and CSV formats, and real-time dashboard functionality.

Data migration capabilities are crucial, ensuring paper files can be accurately transferred to the new CMS with data integrity. The initial contract period will be for one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 6, 2026. Questions must be submitted by May 29, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City Of Bothell. The work is located in Bothell, Washington, United States.
Who is a good fit for this opportunity?: Experience implementing cloud-based case management systems for legal or government clients
Proven expertise with data migration from paper records
Strong references in municipal or public sector environments
Ability to deliver user training and ongoing technical support
Certified for secure, remote, multi-device access

Analysis generated by Settle AI from the source RFP.

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