When is the submission deadline?

Submissions are due October 31, 2026.

It was issued by Richland School District No. 400. The work is located in West Richland, Washington, United States.

Who is a good fit for this opportunity?

Established provider of cloud-based financial and student information systems. Experience serving K-12 school districts and supporting Washington school finance requirements. Strong capabilities in ERP, student information systems, payroll, reporting, and systems integration. Demonstrated expertise in secure hosting, single sign-on, multifactor authentication, role-based access, and audit controls. Experienced implementation team providing data conversion, business process review, configuration, training, and deployment support.

Cloud-Based Integrated Financial and Student Information Systems (Due October 31, 2026)

Overview

Business Systems (ERP, CRM & POS)

West Richland, Washington, United StatesPosted: October 5, 2026Deadline: October 31, 2026

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SUMMARY

The issuing organization is seeking a secure, cloud-based platform integrating school financial, payroll, administrative, and student information functions. The engagement includes implementation, configuration, systems integration, reporting, security, and migration of historical and operational data.

KEY REQUIREMENTS

Must provide a fully hosted Software-as-a-Service (SaaS) solution
Must support Washington public school requirements including OSPI financial reporting and CEDARS
Must be a single prime vendor responsible for the complete solution
Must provide evidence of successful conversion from PowerSchools, if applicable
Must provide references from at least three school districts in the state of Washington, preferably with greater than 10,000 students
Must include implementation, data conversion, integrations, training, hosting, security, support, and maintenance
Must support secure, cloud-based access through supported web browsers
Must include multifactor authentication and role-based security

TIMELINE

RFP Issued: September 30th, 2026

Proposals Due: October 31st, 2026

Demonstration Window: November 2026

Selection: December 2026

Contract Approval and Project Start: January 2027

Target Full Production Go Live: September 1st, 2027 (Desired), September 1st, 2028 (No Later Than)

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Richland School District No. 400

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization seeks a vendor to provide and implement integrated financial and student information systems through a secure, cloud-based environment accessible via supported web browsers. The solution is intended to consolidate financial and student systems under one accountable vendor while replacing aging or fragmented processes with secure services that improve data accuracy, reporting, workflows, internal controls, and user self-service.

The financial and administrative solution should support general ledger and Washington school district fund accounting, cash management, bank reconciliation, accounts payable and receivable, purchasing, receipting, inventory, fixed assets, grants, project accounting, budget development and control, amendments, allocations, and applicable Office of Superintendent of Public Instruction financial reporting. Shared technology capabilities should include browser-based and mobile-responsive access, single sign-on, multifactor authentication, role-based security, audit trails, configurable workflows, forms, approvals, notifications, attachments, dashboards, ad hoc and scheduled reporting, exports, and documented application programming interfaces.

Implementation services should include discovery and business process reviews covering financial, human resources, payroll, and student operations; configuration of interfaces, reports, forms, workflows, security roles, and production environments; and conversion of agreed financial, employee, payroll, vendor, student, transcript, attachment, and historical data from existing systems.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 31, 2026.
Who issued this RFP?: It was issued by Richland School District No. 400. The work is located in West Richland, Washington, United States.
Who is a good fit for this opportunity?: Established provider of cloud-based financial and student information systems
Experience serving K-12 school districts and supporting Washington school finance requirements
Strong capabilities in ERP, student information systems, payroll, reporting, and systems integration
Demonstrated expertise in secure hosting, single sign-on, multifactor authentication, role-based access, and audit controls
Experienced implementation team providing data conversion, business process review, configuration, training, and deployment support

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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