The organization is seeking a vendor to implement a fully integrated, modern cloud-based financial management system (FMS) designed to streamline and automate financial processes. The solution must offer user-friendly interfaces and be accessible across a range of devices. It should fully comply with relevant accounting standards and support multi-entity management, including consolidated reporting and handling of intercompany transactions.

The new system will need to integrate seamlessly with other business platforms such as document storage solutions, HR and payroll systems, and a Leisure Management System. It should support multi-departmental financial management, with roles and permissions tailored for various teams across the organization. The FMS must include robust, customizable reporting tools for generating tailored financial reports suited to different stakeholders.

Security is paramount; the system must adhere to data protection regulations such as GDPR, provide comprehensive data security features, and ensure business continuity with effective disaster recovery services. The project also requires the provision of user training, ongoing support, licensing, and software maintenance. Scalability for future organizational growth—covering additional users, properties, and increased complexity—is essential.

Vendors are expected to submit any questions regarding the RFP by April 28, 2026.