Cloud Based Financial Management, Budgeting, Accounting, and Payroll Software Conversion and Consulting Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Issue Request for Proposals: June 25th, 2026
Deadline for Questions: July 17th, 2026
Response to Questions: July 31st, 2026
Proposals Due: August 14th, 2026
Scoring: August 28th, 2026
Demonstrations: September 2026
Preferred and Alternate Vendor Selected: September 2026
Contract Negotiation: October 2026
Board of Trustees Consideration and Approval: October 27th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Colerain Township
DESCRIPTION
This RFP seeks a qualified vendor to provide cloud-based financial management, budgeting, accounting, and payroll software conversion and consulting services. The objective is to consolidate the agency's disparate finance and human resources systems into a unified, cloud-based platform that minimizes redundancies, streamlines workflows, and empowers staff with enhanced decision-making tools.
The selected solution should encompass modules for general ledger, accounts payable, accounts receivable, bank reconciliation, payroll, budgeting, purchasing, recruitment and hiring, employee records management, position maintenance, and benefits administration. The system must be fully cloud-based, featuring an automated audit trail of transactions, customizable record retention policies, secure archiving and purging capabilities, encryption of all internet and intranet data, and masking of sensitive information within self-service modules. Additional requirements include single sign-on via Active Directory, granular module-based security controls, virus scanning for document attachments, continuous security monitoring, CAPTCHA implementation for public portals, and secure electronic workflow routing of documents and approvals across all modules.
Vendors must pass the agency's security accreditation or other relevant compliance checks before go-live. All technical questions must be submitted by July 17, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 14, 2026. Questions must be submitted by July 17, 2026.
- Who issued this RFP?
- It was issued by Colerain Township. The work is located in Cincinnati, Ohio, United States.
- Who is a good fit for this opportunity?
- Proven expertise in cloud-based financial and HR software implementation
- Experience in government or public sector ERP conversions
- Strong security and compliance credentials (e.g., successful security accreditation for public agencies)
- Ability to provide comprehensive consulting, conversion, and support services
- Established presence or partnerships in Ohio or the Midwest region
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.