When is the submission deadline?

Submissions are due November 4, 2026. Questions must be submitted by October 26, 2026.

What is the budget for this RFP?

Settle estimates the budget at $1,000,000,000. The issuer has not published an official figure.

It was issued by Sourcewell. The work is located in United States; Canada; Staples, Minnesota, United States.

Who is a good fit for this opportunity?

Cloud procurement software providers with public-sector experience. Vendors experienced in higher education, K–12, nonprofit, tribal government, or agency procurement. Companies offering implementation, integration, training, and ongoing platform support. Established organizations with experience serving multi-entity or cooperative purchasing environments.

Cloud-Based Digital Procurement Platforms (Due November 4, 2026)

This opportunity seeks a cloud-based digital procurement platform and related services for public, education, nonprofit, and tribal government participants. A pre-bid meeting will occur October 1, 2026, with proposals due November 4, 2026.

Must provide a customizable digital procurement platform for operational goods
Must support office supplies, janitorial supplies, safety supplies, and technology hardware
Must provide platform infrastructure, governance, and compliance features
Must support ERP and punchout integration
Must provide analytics and report generation capabilities
Must be able to market and distribute equipment, products, or services to participating entities
Must comply with current applicable safety or regulatory standards
Must provide a warranty that is industry standard or better
Must be able to deploy a sales force or dealer network
Must submit proposal through the Sourcewell Procurement Portal
Must be valid and irrevocable for 150 days following the proposal due date

Public Notice of RFP Published: September 16th, 2026

Pre-proposal Conference: October 1st, 2026

Question Submission Deadline: October 26th, 2026

Proposal Due Date: November 4th, 2026

Opening: November 4th, 2026

The procuring organization seeks vendors to provide cloud-based digital procurement platforms and related services for operational goods. The solution is intended to support participating entities through a centralized digital procurement capability.

Eligible participating entities include higher education institutions, K–12 education organizations, nonprofit organizations, tribal governments, and other public agencies. A pre-bid meeting is scheduled for October 1, 2026, and vendors must submit questions by October 26, 2026. Proposals are due November 4, 2026.

Cloud-Based Digital Procurement Platforms

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