When is the submission deadline?

Submissions are due September 25, 2026. Questions must be submitted by September 8, 2026.

It was issued by City Of Burbank Water And Power Department. The work is located in Burbank, California, United States.

Who is a good fit for this opportunity?

CMMS and enterprise asset management software provider. Experience replacing and integrating legacy Oracle maintenance systems. Expertise integrating CMMS platforms with GIS, ERP, inventory, and fleet systems. Proven utility, public infrastructure, facilities, or municipal maintenance experience. Capable of supporting multi-department implementations and standardized maintenance workflows.

Cloud-Based Computerized Maintenance Management System (Due September 25, 2026)

Overview

Software, Web & Mobile Development

Burbank, California, United StatesPosted: August 27, 2026Deadline: September 25, 2026

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SUMMARY

A vendor is sought to deliver and integrate a cloud-based CMMS that will replace a legacy Oracle system and centralize asset, work order, preventive maintenance, GIS, and inventory management. The one-year engagement will support multiple utility and facilities departments.

KEY REQUIREMENTS

Must be a modern hosted, commercial off-the-shelf CMMS solution
Must provide software licensing, cloud hosting, service level agreements, and technical support
Must provide robust mobile capabilities that support offline work execution
Must integrate with City's financials, inventory modules, CC&B, and utility workforce management middleware
Must provide a minimum of five client references for municipal potable water and/or electric power utilities within the United States
At least two client references must be for electric power utilities where the software is live in production
At least two client references must be for municipal potable water utilities where the software is live in production
Must comply with City of Burbank Executive Order Mandating COVID-19 Vaccination for Contractors
Must register as a public works contractor with the California Department of Industrial Relations if compensation is greater than $25,000

CONTRACT DURATION

12 months

TIMELINE

RFP Release: August 26th, 2026

Non-Mandatory Virtual Pre-proposal Teleconference: September 2nd, 2026

Deadline for submission of written questions: September 8th, 2026

Proposals Due: September 25th, 2026

Scripted Vendor Demonstrations: October, 2026

Interviews / Reference Checks: October, 2026

Notice of Intent to Award published: November, 2026

QUESTION DEADLINE

September 8, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Burbank Water And Power Department

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DESCRIPTION

The organization is seeking a vendor to provide and implement a cloud-based computerized maintenance management system (CMMS) that integrates with a complex, pre-existing enterprise architecture. The solution will replace the legacy Oracle Work and Asset Management system and expand upon existing maintenance applications and tools, including Limble CMMS, Esri Survey123, Microsoft Access, Excel, ArcGIS Online, Oracle Enterprise Business Suite, and Faster fleet management software.

The selected CMMS will serve as a central repository for asset registries, work management, and preventive maintenance histories across Water Operations, Engineering and Planning, Power Supply, Electric Services, Facilities, and other participating departments. Key objectives include establishing standardized utility-wide asset management and maintenance practices, integrating work order management with GIS-based spatial asset registries, and streamlining material and inventory tracking between field operations and the centralized warehouse.

The contract period will be one year. Questions must be submitted by September 8, 2026. A non-mandatory virtual pre-proposal teleconference is scheduled for September 2, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 25, 2026. Questions must be submitted by September 8, 2026.
Who issued this RFP?: It was issued by City Of Burbank Water And Power Department. The work is located in Burbank, California, United States.
Who is a good fit for this opportunity?: CMMS and enterprise asset management software provider
Experience replacing and integrating legacy Oracle maintenance systems
Expertise integrating CMMS platforms with GIS, ERP, inventory, and fleet systems
Proven utility, public infrastructure, facilities, or municipal maintenance experience
Capable of supporting multi-department implementations and standardized maintenance workflows

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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