Cloud-Based Campus Virtual Tour Platform
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
RFP Issued: September 11th, 2026
RFP Questions Due: September 18th, 2026
Proposal Due Date: October 9th, 2026
Anticipated Effective Date: Spring Semester 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Weber State University
DESCRIPTION
The University seeks a vendor to provide a cloud-based campus virtual tour platform that enables prospective students, families, adult learners, secondary teachers and counselors, and community members to explore campuses, academic programs, facilities, services, and student life. The platform should provide an engaging, accessible, interactive, and visually compelling experience that can be used regardless of a visitor’s location or schedule.
The solution must be customizable, user-friendly, and easy for staff with limited resources to maintain. It should support rapid editing of text, images, and video through a content management interface. Preferred capabilities include automatic audio translation for multilingual users and an AI writing assistant that can generate accessible, program-specific content. AI features such as real-time translation and AI-generated host characters may also be included.
The product must be cloud-based and require no on-premise servers or physical IT infrastructure. It must comply with federal accessibility requirements and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. The University must retain full ownership of content, media, and collected data created for the virtual tour. The platform should provide 24/7 global access and will be procured for a two-year contract period. Vendor questions are due by September 18, 2026, and proposals are due by October 9, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 9, 2026. Questions must be submitted by September 18, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $50,000 – $250,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by Weber State University. The work is located in Ogden, Utah, United States.
- Who is a good fit for this opportunity?
- Cloud software provider with experience delivering virtual tour or interactive campus engagement platforms
- Proven expertise in higher education and prospective student communications
- Strong accessibility compliance capabilities, including WCAG 2.1 AA implementation
- Experience with multilingual translation, AI content tools, multimedia, and content management systems
- Ability to provide secure, scalable, 24/7 cloud hosting and two-year implementation support
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.