Maine is seeking a provider for a comprehensive cloud-based athletic enrollment management and electronic records management solution tailored for student-athletes. The platform should support the operational, recruiting, compliance, and administrative needs of athletic departments, while also offering a secure electronic medical records system for the healthcare management of student-athletes.

The required solution must efficiently manage information for both prospective and enrolled student-athletes, facilitate compliant recruiting communications, and accurately track activities and event participation. The system should improve workflow efficiency, enhance data accuracy and transparency, and ease the administrative burden for staff, ultimately improving the experience for both staff and student-athletes. Key features include secure messaging and email logging, SMS and text messaging with opt-in tracking, user profiles with customizable permission settings, and dashboards for athletic leadership.

Additionally, the platform should provide mobile-friendly access, support the creation and electronic submission of pre-participation forms, and maintain accurate medical histories and ongoing health records. Emphasis is placed on robust reporting capabilities, secure communication, and ease of use. Prospective vendors are encouraged to support recruitment event and clinic tracking, and the transfer of prospects from sport showcases to the database, meeting the department’s need for data-driven decision-making and efficient athletic administration.