Cloud-Based Agenda Management System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Issue RFI: September 28th, 2026
Clarification Deadline: October 19th, 2026
Close RFI: November 2nd, 2026 at 2:00 PM
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Johnson County
DESCRIPTION
The issuing organization seeks a vendor to provide a modern cloud-based agenda management system for the full lifecycle of board of county commissioners and committee meetings. The solution should support agenda item creation, approval workflows, multiple item types, meeting agenda management, independent copies of future agendas and attachments, post-meeting minutes, public access, and long-term records storage.
The system should integrate meeting agendas with live and archived video, timestamping, and human captioning services such as Rev or iCAP for YouTube and Zoom. It should support streaming public meetings on the internet and the county intranet, as well as a customizable public-facing portal for searching and viewing published agendas, minutes, videos, documents, and records cabinets.
The organization will consider hosted, self-hosted, or hybrid solutions. Vendors should describe the programming languages and tools used to maintain and enhance the system, Active Directory integration with minimal configuration, near-live user access automation, and mobile capabilities including electronic voting, document review, personal editing, publishing controls, and draft agenda review across workflow stages. All questions must be submitted by October 19, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 2, 2026. Questions must be submitted by October 19, 2026.
- Who issued this RFP?
- It was issued by Johnson County. The work is located in Olathe, Kansas, United States.
- Who is a good fit for this opportunity?
- Experienced provider of cloud-based agenda and meeting management software
- Demonstrated public-sector or local-government meeting workflow experience
- Expertise in video streaming, timestamping, captioning, and public records access
- Ability to deliver hosted, self-hosted, or hybrid deployments
- Experience with Active Directory integration and mobile electronic voting workflows
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.