When is the submission deadline?

Submissions are due September 22, 2026. Questions must be submitted by August 21, 2026.

It was issued by Ontario Education Collaborative Marketplace. The work is located in Toronto, Ontario, Canada.

Who is a good fit for this opportunity?

Experienced provider of cashless payment and transaction management platforms. Demonstrated expertise integrating with student information, financial, accounting, banking, and payment systems. SaaS or hosted technology company offering secure, scalable, mobile-responsive solutions. Strong capabilities in APIs, payment processing, reconciliation, reporting, and user management. Proven compliance experience involving privacy, cybersecurity, accessibility, data protection, and electronic payments. Experience serving educational institutions or other organizations with complex stakeholder and transaction requirements.

Cashless Transaction Management Solution and Related Services (Due September 22, 2026)

Overview

Business Systems (ERP, CRM & POS)

Toronto, Ontario, CanadaPosted: August 14, 2026Deadline: September 22, 2026

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SUMMARY

The customer seeks a hosted cashless transaction management platform integrating with student, financial, banking, and third-party systems. Required capabilities include secure payment processing, online registration, user and account management, refunds, reconciliation, reporting, APIs, and regulatory compliance support.

KEY REQUIREMENTS

CONTRACT DURATION

72 months

TIMELINE

Issue Date: August 13th, 2026

Information Session: August 19th, 2026

Deadline to Submit Questions: August 21st, 2026

Deadline for Issuing Answers: August 27th, 2026

Deadline to Submit Questions Related to Addenda: September 2nd, 2026

Deadline for Issuing Final Documents: September 9th, 2026

Intent to Submit Proposal: September 15th, 2026

Closing Date: September 22nd, 2026

Anticipated Master Agreement Start Date: December 2026

QUESTION DEADLINE

August 21, 2026

Issuing Agency

Ontario Education Collaborative Marketplace

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DESCRIPTION

The customer is seeking a vendor to provide a secure, configurable, scalable, and user-friendly cashless transaction management solution and related services. The solution must integrate with the customer’s student information system, financial and accounting systems, banking platforms, payment gateways, financial institutions, merchant service providers, and other approved third-party systems.

The solution is expected to provide open, documented, industry-standard integration capabilities, including APIs and other supported methods. It should support SaaS or equivalent hosted delivery, secure browser-based and mobile-responsive access for authorized users, electronic payment processing, online portals, registrations, digital forms, user management, account and transaction management, refunds, reconciliation, reporting, data validation, and digital wallet or e-wallet payment methods where available.

The vendor must support the customer in meeting applicable privacy, security, accessibility, data protection, electronic payment processing, records management, and other regulatory requirements. Questions must be submitted by September 2, 2026, and a pre-proposal meeting is scheduled for August 19, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 22, 2026. Questions must be submitted by August 21, 2026.
Who issued this RFP?: It was issued by Ontario Education Collaborative Marketplace. The work is located in Toronto, Ontario, Canada.
Who is a good fit for this opportunity?: Experienced provider of cashless payment and transaction management platforms
Demonstrated expertise integrating with student information, financial, accounting, banking, and payment systems
SaaS or hosted technology company offering secure, scalable, mobile-responsive solutions
Strong capabilities in APIs, payment processing, reconciliation, reporting, and user management
Proven compliance experience involving privacy, cybersecurity, accessibility, data protection, and electronic payments
Experience serving educational institutions or other organizations with complex stakeholder and transaction requirements

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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