SUMMARY
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DESCRIPTION
The vendor will provide a case management software solution that supports information sharing, collaboration, and case processing across judicial branch stakeholders. The solution must accommodate the distinct operational requirements, confidentiality considerations, and cultural practices of participating programs while improving the availability of timely, accurate, and complete case information for judicial personnel, case parties, and justice partners.
The system should include robust reporting capabilities, including ad hoc reports, statistical reporting, and configurable scheduled reports. It is also expected to reduce reliance on manual and paper-based processes and introduce modern functionality to increase automation and operational efficiency.
The solution should address challenges associated with frequent internet and power outages, particularly in remote areas, where courts may need to revert to paper-based processing. It should also reduce the administrative burden and error risk associated with manual data entry and filing management by court clerks and improve the reliability of data used for reporting and analysis.
Required capabilities may include a Court Case Management System, Prosecution Case Management System, Public Defender Case Management System, Probation Case Management System, and Peacemaking Case Management System. A non-mandatory pre-bid meeting is scheduled for September 29, 2026.
KEY REQUIREMENTS
- Must be capable of providing software to support court, probation, prosecution, defense, and peacemaking services
- Must be able to host the solution within the contiguous United States
- Must submit a sealed proposal with separate technical and price components
- Must provide a detailed Implementation Project Plan
- Must have experience with pilot and phased rollouts
- Must be able to provide ongoing support and maintenance services
- Must comply with Navajo Nation laws and procurement requirements
- Must provide a disaster recovery plan
- Must be able to perform data conversion from existing SQL Server 2019 environment
- Must be able to support role-based security and confidentiality controls
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TIMELINE
RFP Published: September 3rd, 2026
Pre-Proposal Vendor Teleconference: September 29th, 2026
Deadline for Questions: October 15th, 2026
Proposals Due: November 18th, 2026
Shortlist Vendors Notified: Week of January 11th, 2027
Vendor Demonstrations: Week of February 8th, 2027
Issuing Agency
Navajo Nation Judicial Branch
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 18, 2026. Questions must be submitted by October 15, 2026.
- Who issued this RFP?
- It was issued by Navajo Nation Judicial Branch. The work is located in Window Rock, Arizona, United States.
- Who is a good fit for this opportunity?
- Software providers with proven judicial or justice-sector case management experience
- Firms capable of integrating court, prosecution, public defense, probation, and alternative justice workflows
- Vendors experienced in secure, confidential, role-based information systems and reporting tools
- Companies with solutions supporting offline or low-connectivity operational environments
- Providers with demonstrated implementation, training, migration, and technical support capabilities
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