Capital Improvement Project Database Update Service
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedTIMELINE
Proposal due date: August 27th, 2026
Proposal review completed: September 17th, 2026
Interviews: September 21st, 2026 – October 2nd, 2026
Notification of selected consultant: October 2nd, 2026
Notice of non-selection: September 2nd, 2026
Scope of services/fee negotiation: October 5th, 2026 – November 6th, 2026
Insurance submittal to City: October 2026
Preapproval from City’s Legal Department: October 2026
City Council/Board of Public Utilities award: November 2026
Routing for signatures: November 2026
Contract executed/notice to proceed: December 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Santa Rosa
DESCRIPTION
The issuing agency is seeking a vendor to provide a capital improvement project database update service through replacement of its existing Capital Improvement Program application. The current environment is maintained through a combination of Visual Studio, Microsoft Access, and SQL-based systems. The agency intends to implement a modern, commercially available software platform that will serve as the central system of record for capital project information.
The new solution is expected to support project management, financial tracking, reporting, document management, and public transparency. Required capabilities include centralized tracking of project descriptions, scope, status, and historical information; comprehensive financial and contract management with real-time visibility into budgets, expenditures, and balances; centralized access to project-related documents; advanced search tools; GIS integration; and integration with public-facing website platforms such as CivicPlus or equivalent systems.
The platform should also provide configurable dashboards, scheduled and ad hoc reporting, automated notifications and alerts for key project events, and optional workflow tools such as checklists or guidance prompts. Questions are due by August 17, 2026, and the anticipated contract term is two years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 27, 2026. Questions must be submitted by August 17, 2026.
- What is the budget for this RFP?
- The published budget is $300,000.
- Who issued this RFP?
- It was issued by City Of Santa Rosa. The work is located in Santa Rosa, California, United States.
- Who is a good fit for this opportunity?
- Software firm specializing in capital improvement program or public works management systems
- Experience replacing legacy Visual Studio, Access, and SQL-based applications
- Proven capabilities in financial tracking, contract management, and reporting platforms
- Expertise in GIS integration and public-sector website integrations such as CivicPlus
- Ability to configure dashboards, alerts, document management, and workflow tools
- Vendor with prior municipal or government implementation experience
- Company able to provide implementation, migration, and two-year support services
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.