Camping, Events, and Permits Reservation and Registration Management System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
July 2nd, 2026: Solicitation issued.
July 21st, 2026: Vendor Q&A deadline.
August 13th, 2026: Solicitation end date.
January 1st, 2027: Updated project schedule due.
February 1st, 2027: Updated project schedule due.
March 1st, 2027: Updated project schedule due.
May 1st, 2027: Scientific Collectors and Wildlife Permit System go-live.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Rhode Island Department Of Environmental Management
DESCRIPTION
The State of Rhode Island is seeking a centralized and comprehensive reservation and registration management system for camping, events, and permits. The solution must support day-use site rentals—including shelters, pavilions, picnic tables, and fields—and manage two specific event venues used for daily rentals. The system should efficiently process an average of 16,833 park rentals per year.
Customers must be able to make, change, and cancel reservations through a web-based system, a call center, and on-site at applicable properties. Vendors are expected to provide all necessary mechanisms and customer service for handling reservations and inquiries. Additionally, staff should have the capability to manage all reservation activities, including event registrations, sales transactions, and promoting events, through the web-based platform.
The system should offer customizable operational windows for various components such as camping reservations and POS modules, with flexibility for future go-live scheduling. Staff must be equipped to perform financial transactions and generate reports for managing park reservations, inventory, registrations, permits, and sales.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 13, 2026. Questions must be submitted by July 21, 2026.
- Who issued this RFP?
- It was issued by Rhode Island Department Of Environmental Management. The work is located in Providence, Rhode Island, United States.
- Who is a good fit for this opportunity?
- Proven experience delivering large-scale reservation management systems for government or public parks
- Expertise with web-based and multi-channel (online, phone, on-site) booking solutions
- Strong customer service and support capabilities
- Ability to provide robust financial reporting and POS integration
- Experience supporting high transaction volumes and complex event logistics
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.